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Facilities Management Specialist

2 months ago

Doha, Baladīyat ad Dawḩah, Qatar Strategic Aerospace Services WLL Full time
Job Summary

We are seeking a highly skilled and experienced Facilities Administrator to join our team at Strategic Aerospace Services WLL. The successful candidate will be responsible for the day-to-day operations of all Technical Institute facilities, MEP systems, and infrastructure, providing support to the Facilities and Operations Coordinator and ensuring activities are conducted safely and in a timely manner.

Key Responsibilities
  • Conduct daily checks on all critical MEP systems and report any issues promptly to your line manager and QAF Maintenance for rectification.
  • Ensure any reactive maintenance/repair tasks required are documented, reported, and rectified in a timely manner.
  • Respond to issues and concerns raised by Technical Institute staff, providing feedback on the progress of any resolution.
  • Monitor the Institute's fault reporting system, including the logging of all jobs received and updating records accordingly.
  • Coordinate workflows and escalate any issues, as required, to your line manager or Facilities and Operations Lead.
  • Support the Project Management Team in providing supplier solutions against any Technical Institute issues.
  • Raise purchase orders where required, supporting procurement initiatives, monitoring the contractor's database.
  • Consult with internal and external Technical Institute service providers, suppliers, and contractors for coordination of works programmes, deliveries, and information requests.
  • Support monitoring all works conducted by internal maintenance teams and specialist external contractors to ensure quality and that all works are conducted to a suitably safe standard.
  • Maintain the Institute's Facilities Management files, including scanning and/or saving service sheets, works requests, maintenance records, and certificates.
  • Support the production of reports on O&M activities for analysis.
  • Assist with the planning and delivery of Technical Institute events requiring FM support, such as VIP visits and Graduations.
  • Support engagements with the Qatar Armed Forces.
  • Act as a point of contact for the Technical Institute QAF and QAF entities, facilitating engagements to inform all relevant internal stakeholders on meeting information and customer activities.
  • Produce daily cleaning schedules for all site toilet and kitchen areas, monitoring daily to ensure cleaners are providing a suitably hygienic area.
  • Support Operations Support with stationary orders, deliveries, and organizing the stationery store.
Requirements
  • Foundation Degree or equivalent, or suitable experience, in a technical/engineering discipline.
  • Excellent English and Arabic, both spoken and written.
  • Excellent customer care skills, communication skills, and people skills.
  • Ability to work independently, show initiative, and organize effectively.
  • Ability to work under pressure and meet deadlines.
  • Knowledge of Facility, Construction, and Health and Safety laws and regulations.
  • Familiarity with technical drawings.
  • 3 years' experience in a Facility Management/Contractor Management role, or similar.
  • Familiarity with one or more of the following: Fire Alarm Systems, Security Systems, AC Systems, Utilities Supply.
  • Ability to safely work autonomously, with minimal supervision.
  • Computer literate with experience of Office (Word, Excel, & Power Point) and other systems/databases.
  • Ability to manage and prioritize a high and complex workload with excellent time management, planning, and organizational skills.
  • Driving License.
  • Prepared to work flexible hours as certain situations may dictate.