Executive Coordinator for Strategic Projects

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar HEC Paris in Qatar Full time

The ideal candidate for this position will be an experienced Executive Coordinator for Strategic Projects who can effectively support our Senior Executive Director at HEC Paris in Qatar. The selected individual will be responsible for overseeing institutional and transversal projects, serving as a critical link between the S.E.D.'s office and internal/external stakeholders.

Main Responsibilities:
  • Deliver administrative and logistical support to the S.E.D., managing calendars and responding to scheduling requests; prioritize and route incoming correspondence and requests, referring matters as needed; plan and coordinate business travel; prepare accurate expense reports in accordance with internal policies and procedures; record meeting minutes, assist with documentation of high-level meetings and events, and follow up on action items; draft and review various documents, including memoranda, correspondence, presentations, decks, reports, handouts, and other sensitive materials in support of organizational objectives;
  • Develop and maintain collaborative relationships and facilitate information exchange: serve as liaison between the S.E.D. and internal/external stakeholders; collaborate with cross-functional teams to ensure alignment and support for special projects and initiatives; ensure effective and timely communication, coordinating meetings, distributing updates, and facilitating information sharing among team members and stakeholders; address concerns or issues promptly, escalating when necessary;
  • Lead and coordinate special projects: take ownership of special projects, assuming a leading role in planning, organizing, and executing these initiatives; develop project plans, timelines, and budgets aligned with project objectives; coordinate project activities, resources, and tasks to ensure successful project completion; track project progress, identify potential risks, and implement mitigation strategies; provide regular updates on project status, milestones, and outcomes.


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