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Board Management Specialist

2 months ago

Baladīyat al Ghuwayrīyah, Qatar Sidra Medicine Doha Full time
Job Summary

As a Board Management Specialist at Sidra Medicine Doha, you will play a critical role in ensuring the smooth operation of the Board Management Office. This position requires a high level of organizational skills, attention to detail, and the ability to maintain confidentiality.

Key Responsibilities
  • Board Meeting Management
    • Schedule and coordinate board meetings, including setting agendas, securing meeting locations, and distributing notifications of the meetings.
    • Ensure timely distribution of meeting materials, reports, and relevant documents to board members in a timely manner and maintain confidentiality and quality standards at all times.
    • Ensure official documentation, including Chairperson's Decisions and Resolutions, are officially recorded and archived as outlined in the Sidra Bylaws.
  • Meeting Support
    • Attend board meetings to take accurate minutes, record decisions, and document discussions where required.
    • Compile meeting minutes and distribute them promptly to board members and other relevant parties.
    • Follow up on actions and decisions in a timely manner.
    • Assist in the preparation of presentation materials and reports for board and associated meetings.
  • Board Governance and Compliance
    • Stay up-to-date with corporate governance regulations and compliance requirements.
    • Assist in maintaining board policies, bylaws, and charters, and suggest improvements where necessary.
    • Coordinate with legal and compliance teams to ensure all documentation submitted to the Board and Standing Committees are in compliance with regulations and disclosure requirements.
  • Communication and Correspondence
    • Act as a liaison between the board of directors and executive leadership, including liaison with relevant Government bodies and external stakeholders.
    • Handle incoming and outgoing correspondence on behalf of the board and keep up-to-date records, as necessary.
    • Assist in drafting and editing board-related documents, resolutions, and reports.
  • Board Development and Training
    • Facilitate board orientation and training for new Governors and ensure all necessary documentation in relation to the onboarding is up-to-date.
    • Organize continuing education opportunities for board members to enhance their governance skills, in liaison with the Board Secretary.
Requirements

This role requires a high level of organizational skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will have a strong understanding of corporate governance regulations and compliance requirements.