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Receivable Accountant

2 months ago

Doha, Baladīyat ad Dawḩah, Qatar Raffles Doha Full time
{"title": "Receivable Accountant", "content": "Job Summary

We are seeking a highly skilled Receivable Accountant to join our team at Raffles Doha. As a key member of our finance department, you will be responsible for ensuring the hotel's credit policy is adhered to, providing optimum protection of our receivables and maximizing cash flow.

Key Responsibilities
  • Assist the Accounts Receivable Supervisor in ensuring the hotel's credit policy is adhered to, thereby providing optimum protection of the hotel's receivables and collect ability to maximize cash flow.
  • Aim for current + 30 days aging for debtors to exceed 90% and ensure timely billing of accounts and maintenance of receivable records.
  • Perform other reasonable duties assigned by the Accounts Receivable Supervisor, the Financial Controller or the Executive Director of Finance.
General Tasks
  • Balance guest ledger daily before transferring unsettled guest balances to City Ledger, posting, editing and updating to accounts receivable system. Direct bill accounts transferred to the City Ledger must be billed on a timely basis, preferably the same day.
  • Balance / post daily payments and reconcile short payments.
  • Research and respond to guest queries either by phone or correspondence. Disputed guest accounts must be resolved on a timely basis, preferably the same day.
  • Ensure timely billing of invoices and statements per credit policy.
  • Control credit card billings separately from other receivables to ensure payments are properly credited and reconciled with receipts.
  • Prepare and input journals for transfers between debtor's accounts.
  • Liaise with reservations, sales and front office staff daily (regarding rates, etc.) to reduce potential invoice errors. In addition, discuss disputed accounts and reason for same.
  • Prepare and distribute invoices of Employee City Ledger accounts promptly.
  • Reconcile Advance Deposits for Banquets and Accommodation.
  • Process travel Agent commissions daily for preparation of travel agents cheque listings to be forwarded to the Citibank for processing.
  • Investigate and respond to travel agents commission queries for Credit Meeting.
  • Raise monthly rebates for clearing accounts.
  • Raise monthly charges for rental accounts if any and ensure timely payment.
  • Write off overdue accounts after departure (greater than 60 days), guaranteed no show accounts and provide for travel agents commission and employee discounts.
  • Reconcile total City Ledger accounts to the General Ledger each month.
  • Arrange storage of City Ledger documentation and appropriate Accounts receivable computer reports.
  • Record no-show billings and review on a monthly basis.
  • Treatment of guaranteed no-shows to be discussed with Financial Controller / Executive Director of Finance who will decide if they are to be billed based on guest history, company, occupancy, etc.
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