Facilities Operations Specialist
3 days ago
Job Description:
The Facilities Administrator will be responsible for the day-to-day operations and maintenance of all Technical Institute facilities and infrastructure. The role will provide support to the Facility Operation and Maintenance Lead in maximizing the availability of TI facilities and ensuring compliance with regulations.
Key Responsibilities:
- Implement comprehensive building and equipment operation and maintenance schedules.
- Ensure reactive maintenance/repair tasks are reported and rectified in a timely manner.
- Respond to issues raised by Technical Institute staff, providing feedback on resolution progress.
- Monitor the Institute's fault reporting system and update records accordingly.
- Coordinate workflows and escalate issues to the Facility Operational and Maintenance Lead as required.
- Support Project Management Team in providing supplier solutions against Technical Institute issues.
- Raise purchase orders where required, supporting procurement initiatives, and monitoring contractor's database.
- Liaise with internal and external service providers, suppliers, and contractors for coordination of works programmes, deliveries, and information requests.
- Support monitoring works conducted by internal maintenance teams and specialist external contractors to ensure quality and safety standards.
- Maintain Facilities Management files, including scanning and/or saving service sheets, works requests, maintenance records, and certificates.
- Support liaising with Design Authority to ensure technical drawings are updated accordingly.
- Support production of reports on O&M activities for analysis.
- Assist with planning and delivery of Technical Institute events requiring FM support such as VIP visits.
- Support liaison with Qatar Armed Forces.
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