Supply Chain Planning Executive

2 days ago

Doha, Baladīyat ad Dawḩah, Qatar شركة BSL Full time
Roles and responsibilities
  • Execute Call off Agreement plan or Interim procurement plan as required or suggested by SC planner.
  • Coordinate with Contracts and Procurement team for the execution of procurement plans and submit all relevant documents like Cover
  • Letter/Memo/Scope of Work/Compliance Sheet/Clarifications/Tender
  • Evaluation Check lists etc.
  • Thorough knowledge on governmental By-Laws, accordingly, set up a fair and unbiased tendering process; develop systems, tools, scorecards, and processes to evaluate bids.
  • Liaise with Technical Evaluation Committee members and provide input to the technical team with regards to tenderer's compliance with tender requirements and comments on irregularities, omissions, clarifications, and qualifications.
  • Thorough understanding of "Unit of Measurement" or UOM conversion to perform the technical / commercial evaluations.
  • Coordinate with Subject Matter Experts/Operations team for the Clinical
  • Evaluation of items and update the final report with evaluation findings.
  • Prepare the final evaluation report based on tender evaluation criteria for the approval of committee members with proper justification.
  • Liaise with Commercial Evaluation Committee members and prepare evaluation report in lieu of the actual budget.
  • Formulate summary reports and other confidential documents for the management approval and perform vendor scoring in Oracle Sourcing module.
  • Perform scoring of suppliers based on the technical and commercial evaluation finding in Oracle.
  • Follow-up with Contracts and Procurement department for issuance of POs/Contracts.
  • Support the Contracts & Procurement department in reviewing the draft contracts for all the logistics department related tenders.
  • Coordinate with Subject Matter Experts for any new item procurement requests from health centres.
  • Monitor all daily system transactions to make sure that they are in line with the agreed policies.
  • Responsible to prepare & maintain dashboards for non-HMC suppliers, RFQ/Tender tracking sheets to monitor the status from procurement initiation to its completion.
  • Ensure all the tracking tools are accurate, up to date & accessible to all team members.
  • Responsible to maintain procurement tracking sheets for SCM owned consumables (approximately 3000) and supplier lead time for the SCM planner.
  • Provide periodic reports and requested information such as consumption reports for health centres, Open PRs, Open POs etc. to operations.
  • Support different stakeholders for Annual stock count in PHCC stores and Central Warehouse.
  • Prepare the departmental KPIs on a periodic basis.
Desired candidate profile
  • Bachelor's degree in business administration, logistics, finance, or any equivalent professional discipline.
  • Minimum 8 years of supply chain management experience, of which 4 years of similar experience in inventory, purchase, sourcing, and contract management, operational experience is required within the government sector in healthcare entities in Qatar.
  • The consultant is expected to have minimum of 4 years of hands-on Oracle ERP & basic knowledge of WMS.
  • Mandatory Microsoft Excel skills for reporting & analysing.
  • The incumbent should understand the end-to-end SCM business processes and be able to handle the operations daily.
  • Procurement & Project Management skills.
  • Trouble Shooting, Analytical & Problem-Solving skills.
  • Hands on Experience in Oracle Inventory and Sourcing module; WMS system.
  • Mandatory English reading, writing and communication skill.

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