HR & Admin Coordinator (Temporary)

To prepare documentation needed for new hires, ensure each new employee sign the job offer and complete medical in his country of hire before processing his employment visa,
- To coordinate with employment agencies on the new recruitments and follow-up for timely deployment of selected employees; coordinating travel arrangements of the new employees, processing ok to board and arranging to receive the new employees on arrival, coordinating accommodation for new employees and effective induction to company procedures for new arrivals.
- To processing arrival/joining documents, making effective changes in payroll status and benefits as per agreed job offer/ employment status or benefits.
- To establish, maintain and control personnel, employees, recruitment related records, files, correspondence, reports, and organization charts.
- To manage sensitive and confidential matters like personnel related, employee related and organizational changes, planning and protect the security of information, data and files.
- To assist the Manager in resolving various employees’ personnel queries, provide necessary information to managers, employees and to other agencies or departments on labor rules and regulation affecting IFS operations.
- To keep up to date information on current issues and matters in the organization related to HR and Administration department.
- To maintaining employee file records up-to-date by handling changes in employee status in timely manner.
- To ensure proper approvals on forms and enter changes in the system.
- To prepare paperwork needed to create new employee profile and to place new employee on payroll. Prepare Job Offer Letters, Inter Office Communications, Memos and do miscellaneous research, follow ups as per given guidelines.
- To provide assistance in monitoring employee performance appraisal process and payroll change process.
- Attend incoming telephone calls in a professional manner; all incoming calls must be answered within 3 rings. Greet the callers and screen the calls and direct them to concerned department after proper intimation.
- To note down correct messages & inform to the concerned personnel on regular basis.
- To welcome clients/visitors, attend them and inform respective department / personnel about the guest. Advise the guest as per given instructions.
- To handle internal and external mail management system efficiently.
- To take appointments, manage the schedule for business visits & calls, set reminders for business calls and timely update respective managers about the same.
- To provide professional & efficient admin support to managers in their day to day company business related typing, photocopying of the documents etc. work.
- To File documents and implement effective filing system.
- To maintain strict confidentiality and safe keeping of all company business documents.
- To ensure that requirements related to Food Safety (ISO 22000:2018), Quality Management (9001:2015) and HSE (ISO 14001:2015 & ISO 45001:2018) are implemented and maintained within the department.
- All documents/records related to Food Safety & HSE (where applicable) shall be kept up to date.
- Food safety/HSE Policy and objectives (as applicable to the department) to be followed and updated.
- To perform any other duties / responsibilities assigned by the HR Manager’s and Country Business Head, MD & strictly maintain confidentiality of the company business dealings in accordance with Company’s Policies & Procedures and any applicable state and Qatar Laws.

**Salary**: QAR3,000.00 - QAR4,000.00 per month

COVID-19 considerations:
Adhere safety measures at all times.

Application Question(s):

- How soon you can join us?