Qosm Registrar

Key Accountabilities:

- **Role Purpose**:

- To support the Head of Collections in all aspects of the planning and delivery of the Collections Plan including:- Updating and enhancing the Collections database.-
- Acquisitions and relationships with donors, vendors and QM Acquisitions team.-
- Loans and relationships with lenders and partners.-
- Exhibitions and displays work.-
- Online Collections (public access database).-
- Collections management, housekeeping, emergency planning and storage tasks.-
- Other collections and documentation tasks, such as collections inventory, disposals and audit processes.

**Duties and Responsibilities**:

- **Collections database**:

- 1.Carry out programme of improvements on the collections database, as set out in the documentation plans and agreed by the Head of Collections.
- 2. Maintain collections records and track object movements, ensuring that they are accurate and up-to-date and meet Spectrum standards.
- 3. Support the process to create records, inputting data, carrying out basic object photography, measuring and weighing objects etc.
- **Acquisitions**:

- 4. Liaise with donors, vendors, QM’s Acquisitions Department and relevant QOSM colleagues to negotiate and process acquisitions.
- 5. Register acquisitions and update records, liaising with the Curatorial Department and Conservation Departments to complete relevant records to meet Spectrum standards.
- 6. Assist with rationalisation and disposals, as required.
- **Loans**:

- 7. Liaise with lendors, Curatorial and Exhibitions, finance, procurement and legal colleagues to negotiate and process incoming and outgoing loans.
- 8. Prepare loan requests and agreements, completing all the required documentation, including facilities reports, insurance, contract documentation and Emu records to meet Spectrum standards.
- 9. Obtain approvals and track progress, then manage, monitor and report on loan terms and conditions.
- **Displays and Exhibitions**:

- 10. Organise and implement collections logistics, liaising with colleagues and contractors.
- 11. Organise local and international shipping, drafting the scope of work and other relevant paperwork, and liaising with the responsible departments and contractors.
- 12. Provide assistance with art handling and display work, packing, collections movement, tracking and shipping.
- **Online Collections**:

- 13.Manage workstream for QOSM’s Online Collections records, liaising with curatorial, digital, galleries and other colleagues to organise photography.
- 14.Carry out verification checks on Online Collections records to ensure consistency and accuracy and meet the required standards.
- **Collections Management**:

- 15. Carry out the full range of collections management and housekeeping tasks, preparing reports as required.
- 16. Organise, coordinate and oversee collections transportation, ensuring object safety at all times.
- 17. Progress the collections inventory work and audit action plan as required.
- 18. Assist with preventive conservation measures, including re-packing and storage, environmental monitoring, Integrated Pest Management.
- 19. Assist with emergency planning and preparedness.

Qualifications/Requirements:- Knowledge of collections documentation standards and procedures.-
- Knowledge of collections management practice and standards.-
- Understanding of the principles of preventive conservation in museums.-
- Knowledge and skills in museum collections databases.-
- Detailed familiarity with loans, acquisitions and disposals processes and requirements.-
- MA in Museum Studies/ Museum and Gallery Practice.-
- Master’s degree.-
- 5 years in museum collections related role.