Head of School Business Operations

**Job type**:
Full Time, Permanent

**Start date**:
01/01/2025

30 November 2024

**Job overview**:
**Job Purpose**:
To lead and supervise school business support operations.

**Key Result Areas**:
**Financial Management & Strategic Planning**:

- Oversee the preparation and management of the school's budget.
- Monitor financial performance and provide regular reports to the School Director and Board.
- Ensure compliance with financial policies and procedures and legal and regulatory requirements.
- Manage payroll, accounts payable, student billing, collection, and receivable functions.
- Develop, design, and establish school financial strategy in collaboration with Head of School.
- Develop and implement internal financial, accounting, operations and inventory policies and procedures; ensure compliance with local financial regulations.
- Ensure the maintenance of financial and accounting system; produce periodical financial statements including but exclusive of balance sheets, cash flow reports, profit/loss statement, etc.
- Manage the cash flow and prepare cash flow forecasts.
- Prepare all supporting information for the annual audit and liaise with auditors as necessary.
- Effectively communicate critical financial matters to Head of School.
- Effectively manage a team in finance, finance coordinator and finance support officer.
- Work with the School Director and Board of Management to develop and implement long-term strategic plans.
- Analyze and report on key performance indicators to inform strategic decision-making.
- Identify opportunities for improvement and innovation in business support functions.
- Prepare Board presentations when required and attend Board meetings when invited.
- Develop and implement risk management strategies to protect the school's assets and reputation.

**School Operational Oversight**:

- Line Manager to Admissions, Procurement, HR, Facilities, Health and Safety, Marketing, IT supports, school life, and MOEHE coordination functions.
- Coordinate and supervise administrative and support staff to ensure effective school operations.
- Oversee the maintenance and management of school facilities and resources.
- Manage procurement and contract negotiations with vendors and service providers.
- Health and Safety - Ensure policies and processes are in place, mitigating risks to provide a safe environment for students, staff, and visitors.
- Develop and implement risk management strategies to protect the school's assets and reputation.
- Oversee health and safety protocols and emergency preparedness plans.
- Marketing - With the Head of School, and marketing team, identify short
- and long-term marketing strategies.
- School Life - Ensure that the highest quality of customer care is provided.
- IT - Develop a strategy for a quality educational IT infrastructure in accordance with the needs of the school.
- Ensure all teams maintain effective communication between all departments and academic teams.
- Any other duties as may reasonably be required and that fall within the scope and range of the job.
- Other reasonable tasks as assigned by head of the school.

**Minimum Knowledge, Skills & Experience**:

- Bachelor's degree in Business Administration, Finance, or a related field; MBA or equivalent preferred.
- 8 years of relevant experience in a similar role, at least 4 of which in a supervisory role specific to experience leadership overseeing of large teams across several departments.
- Proven experience in a senior business management role, preferably within an educational or non-profit environment.
- Fluent in English and desirable proficiency in Arabic.
- Strong financial acumen and experience with budgeting, financial reporting, and analysis.
- Excellent time management skills.
- Excellent leadership and team management skills.
- Ability to work collaboratively with a diverse range of stakeholders.
- Commitment to the values and mission of the school.
- Excellent leadership, motivational, conflict resolution, and interpersonal communication skills.

**About **Qatar Academy Al Khor**:
**Qatar Academy Al Khor**
- Post Box No. 60774, Mowasalat Street, Al Khor Main Road- Qatar+974 4546750