Specialist I

**Communication**

**Internal Communication**:

- Internal Customers
- Legal Department
- Supplier Management team
- PuG Technical Expert (Pillar Resource)
- Demand Analyst
- Procurement Execution & Expediting (Vessel / Non-Vessel) team

**Purpose**:

- To coordinate, collect, discuss, manage and pool the related PuG information / data in order to contract the spend
- To finalize contracts
- Coordinate with the SM team to provide timely feedback to assist in the evaluation and development of the suppliers.
- Coordinate with the relevant PuG Technical Expert to address the relevant PuG requirements for the related Pillar(s)
- Coordinate and assist the Demand Analyst to ensure that the relevant PuG's Demand / Procurement is developed and implemented / reflected in the contracting activities / tasks.
- Actively coordinate with the PE team to identify pooling opportunities for drawing out related PuG contracts / Commercial agreements

**External Communication**:
Suppliers
Contractors

**Purpose**:

- To commercially negotiate and manage supply arrangements for strategic equipment and other goods and services
- To define pricing, commercial terms and conditions of contracts ensuring the provision of the right level of service, quality and innovation whilst reducing the total cost of ownership (ToCo)

**Occupational Health & Safety and Environment**

**Accountability**:
Are accountable for their acts and omissions.

**Responsibility**:
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

**Authority**:
To stop work if they think the work is unsafe.

**Education & Professional Qualification**:
Bachelor's Degree in Engineering, Business Administration or equivalent preferably with an accredited Procurement / Supply chain related certification

**Professional Experience**:

- Minimum 5 years in Procurement in key positions such as strategic sourcing / PuG management
- Relevant shipping industry experience preferred
- Sourcing experience preferred

**Geographic Experience**:
Corporate / Strategic Procurement, Commercial Negotiations, Contract Management

**Computer Skills**:
Computer literate (Word/ Excel/ Power-point, MS Project, MS-Visio)

**Language Skills**:
Fluent in English
Arabic Preferable

**Market/Industry/Functional Knowledge**:
Strong knowledge of local and international Procurement laws and procedures related to contracting
- Strong knowledge of Procurement techniques, procedures and policies
- Strong knowledge of sources of supply, market trends and pricing practices
- Strong Negotiation skills

**Key Roles & Responsibilities**
- Record and consolidate Requirement identification from various Departments / Pillars
- Manage overall interactions with Pillars to establish and consolidate needs and costing in consistency across the relevant PuG (s)
- Lead development and execution of sourcing strategies and implementation plans for all PuG-related acquisitions
- Develop Procurement plans and schedules consistently across managed PuGs
- Coordinate the qualification of suppliers to be involved in the tender process to ensure that business is not conducted with the black listed vendors and the list of the same is updated in coordination with the Supplier Management function at all times.
- Develop RFIs, RFPs, with PuG technical expert (Pillar Resource) consistently across managed PuGs
- Develop and execute negotiation strategies and ensure all PuG related acquisitions are properly negotiated
- Develop technical and commercial evaluation of bids in-line with the SP&CM and / or Tender policies and procedures
- Organize and participate in negotiations / renegotiations with preferred/short-listed suppliers and agree on contract with suppliers. Ensure proper contract management across assigned PuGs
- Ensure implementation of policies and processes related to the Procurement Plan in within PuGs in scope of domain
- Prepare governance interactions with Pillars for all decision milestones across the SP&CM / Tender process for assigned PuGs
- Assist in supplier relationship management in collaboration with Supplier Management team
- Coordinate with Supplier Management (in conjunction with partner functions, e.g. Procurement Execution, Quality, Logistics, Finance, etc.) in order to shortlist and finalize the best suppliers and guarantee an optimum supply chain.
- Coordinate with the Demand Analyst to seek opportunities to pool requirements with usage patterns for current and forecasted needs and consult with Manager SP&CM for identified opportunities
- Coordinate with internal customer, suppliers, Legal department and the Tender Committee in the process of initiating, negotiating and finalizing / formalizing the contractual / commercial agreements so as to ensure Milaha gets the best products, materials and services at the most competitive prices and most favourable terms and conditions, and guarantee the availability of the right materials, prod