Admin Assistant

6 days ago

Doha, Qatar Maintex Facilities Management Full time

Job Overview:
**Key Responsibilities**:
1. Tender & Document Preparation
- Prepare and compile tender documents, BOQs, and scope of work as per project requirements.
- Assist in drafting and reviewing quotations and contracts for clients and vendors.

2. Administrative & Office Management
- Maintain an efficient filing system (physical & digital) for all documents.
- Prepare, format, and manage reports, presentations, and meeting minutes.
- Organize and coordinate meetings, including scheduling and agenda preparation.

3. Finance & Invoicing
- Prepare, track, and follow up on invoices, payments, and receipts.
- Maintain accurate records of financial transactions and office expenses.

4. Follow-Ups & Coordination
- Regularly follow up with clients, suppliers, and subcontractors regarding ongoing projects.
- Ensure timely submission of documents, approvals, and other project-related paperwork.

5. Digital Marketing & Social Media Management
- Assist in managing social media accounts, posting updates, and engaging with the audience.
- Support in creating basic marketing materials such as brochures and proposals.
- Assist in updating and maintaining the company’s website and online presence.

**Requirements**:

- Proven experience as an Admin Assistant or in a similar role.
- Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with tendering, BOQs, and invoice processing.
- Basic understanding of digital marketing and social media management.
- Excellent communication, organization, and multitasking skills.
- Ability to work under pressure and meet deadlines.
- Proficiency in English; knowledge of Arabic is a plus.

**How to Apply**:
WhatsApp your CVs on **55514300**

**Job Types**: Full-time, Permanent

Application Question(s):

- Where are you located & visa status?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Admin Assistant: 1 year (required)

**Language**:

- English (required)

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