Project Support Specialist

5 days ago

Doha, Qatar QATAR TEC W.L.L. Full time

**Position Overview**:
The Project Support Specialist plays a key role in coordinating and supporting manpower outsourcing projects, including recruitment, mobilization, and administrative functions. The role involves end-to-end coordination with clients, project teams, and internal departments to ensure timely sourcing, deployment, and management of manpower for various projects, particularly in the Oil & Gas and industrial sectors.

**Key Responsibilities**:
**Project Coordination & Support**
- Support the planning, execution, and monitoring of manpower outsourcing projects.
- Coordinate with clients regarding project requirements, schedules, and manpower planning.
- Maintain project-related documentation, timesheets, and reports.
- Ensure timely mobilization and demobilization of workforce as per project timelines.
- Prepare and update project status reports and manpower deployment trackers.
- Assist in preparing tenders, proposals, and manpower quotations.

**Recruitment & Sourcing**
- Conduct initial screening and arrange interviews in coordination with the client.
- Ensure all documentation (CVs, certificates, experience letters, etc.) are complete and accurate before submission.

**Administrative & Coordination Duties**
- Coordinate with HR, finance, and logistics departments for project-related requirements.
- Ensure compliance with company and client HSE, quality, and operational policies.
- Track project costs and ensure accurate invoicing as per contract terms.
- Prepare minutes of meetings and follow up on pending actions.

**Skills**:
**Qualifications and Skills**:

- Bachelor’s Degree in Business Administration, Human Resources, or Engineering.
- Minimum 3-5 years of experience in project coordination and recruitment, preferably in manpower outsourcing or Oil & Gas sectors.
- Proven experience in sourcing technical and non-technical manpower for large-scale projects.
- Proficiency in MS Office (Excel, Word, PowerPoint) and recruitment portals (e.g., Naukri Gulf, Indeed, LinkedIn).
- Excellent communication, organizational, and interpersonal skills.
- Ability to multitask and handle tight deadlines efficiently.
- Knowledge of visa processing, mobilization, and client documentation requirements in GCC is an advantage.

**Key Competencies**:

- Strong sourcing and recruitment ability
- Project coordination and follow-up
- Documentation accuracy and attention to detail
- Proactive and result-oriented approach
- Team collaboration and adaptability

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