Events & Exhibitions Manager

About the role:

Plans, manages, coordinates, and executes Hamad International Airport's program of events. Events include annual national holidays, events in collaboration with external stakeholders and companies, international and local conferences, and exhibitions. Also assists with Qatar Airways Group events when required including events where the Qatar Airways Group brand can be showcased and promoted. These activities focus on providing a platform to expand the HIA brand name locally and globally while protecting the corporate image

Key responsibilities

• Develop guidelines and tools to help the events team execute promotional events programs while maintaining HIA brand presentation standards.

• Develop a tool that assists in managing opportunities for cross-selling and maximizing ROI through collating all regional promotional activities into a consolidated calendar. 

• Support the planning and execution process and encourage best practice through developing company- approved materials and templates that the events team as well as individual teams can use to plan their events and exhibitions. 

• Where appropriate, identify opportunities to support other departments in their initiatives to promote the Hamad International Airport brand at the regional and global levels and ensure that the support they need is delivered. 

• Support in meeting event requirements to streamline processes and, where possible, to eliminate unnecessary expenditure. 

• Identify and evaluate new opportunities to promote the HIA brand through new or extended programs of events and exhibitions. 

• Ensure that at every HIA event or exhibition the company's brand is showcased and positioned in the best possible way. 

• Liaise with third parties such as event management companies, contractors, hotels, venues, organizers and suppliers to ensure all logistical and operational aspects of each event and exhibition combine to create experiences that could reasonably be considered to be best-in-class across the airport and hospitality industry. 

• Prepare and secure budgets for each component of HIA's event and exhibition program. 

• As reasonably possible ensure that all events, exhibitions and associated projects are executed within budgets. 

• Provide all guidance and training necessary to the events team to effectively deliver their obligations in respect to events and exhibitions. 

• Perform other department duties related to his / her position as directed by the Head of the Department

About you:

• Bachelor's Degree or Equivalent with Minimum 6 years of job-related experience.

• Minimum 02 years of management experience.

• At least two years' experience in a role with strong client focus strong facility for project management demonstrated by on-time and on-budget delivery of events and exhibitions or similar projects over a period of at least two years.

• Excellent written and spoken English.

• Planning and project management skills.

• Proven track record of developing, planning and executing successful events.

• Excellent attention to detail.

• Ability to implement decisions and take immediate action.

• Full understanding of event sales cycles.

• Ability to communicate and work within a multi-cultural environment.

• Good understanding of international premium brands.

• Ability to create network of international contacts and manage relationships.

• Ability to deliver results under intense time pressure.

• Computer literate and proficient in Microsoft Word, Excel and PowerPoint.

• Managerial skills - Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate's skills. Ability to foster teamwork among team members.