Front Desk/ Office Manager

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Experts Collection Solutions Full time

Responsibilities:

  • Greeting and welcoming visitors as they approach the front desk.
  • Answering questions and addressing complaints.
  • Prepare outgoing mail by drafting correspondence, securing parcels etc.
  • Monitor office supplies and place orders when necessary.
  • Create and update records and databases with personnel, financial and other data.
  • Monitor office expenses and costs.
  • Scheduling meetings and appointments within the office.
  • Maintaining the office condition and arranging necessary repairs.
  • Partner with HR to update and maintain office policies as necessary.
  • Coordinating office activities and operations to secure efficiency and compliance with company policies and procedures.
  • Maintain a comprehensive and organized repository of all contractual documents and client agreements.
  • Organize office operations and procedures.
  • Submit timely reports and prepare presentations/proposals as assigned.
  • Manage contract and price negotiations with office vendors, service providers and office lease.
  • Identify and assess potential risks associated with contractual terms and propose strategies for risk mitigation.
  • Assist in the onboarding process for new hires.
  • Plan inhouse or offsite activities, like parties, celebrations, and conferences.
  • Assist colleagues whenever necessary.
  • Take up other duties as assigned.
  • Draft, review, and edit contracts and client agreements to ensure accuracy, clarity, and compliance with legal standards.
  • Track and manage contract renewals, amendments, and terminations. Track and manage contract renewals, amendments, and terminations.

Qualifications:

  • Bachelor's degree in business, Law, or a related field. Legal qualifications are a plus.
  • Proven experience in contract management, preparation, and negotiation.
  • Strong understanding of legal principles, contract law, and industryspecific regulations.
  • Excellent written and verbal communication skills. Arabic and English.
  • Excellent organizational and leadership skills.
  • Excellent knowledge of MS Office.
Valid Qatar ID (Must)

Qatari Driving License (Optional)

Education:

  • Bachelor's (required)

Experience:

Front Desk: 2 years (preferred)

Language:

  • Arabic (required)
  • English (required)

Location:

  • Doha (required)
Application Deadline: 12/03/2024

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