Talent and Culture Executive

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Hotel Chadstone Melbourne MGallery Full time
Experienced Legal Assistant / Office Manager needed. Applicants need to have at least one uninterrupted year working at a law firm.

Duties include:

opening and closing the office, managing the calendars, answering the phones, greeting and meeting with clients in a professional manner, scheduling appointments, preparing legal correspondence and court documents, opening files, copying court documents, filing, light bookkeeping, cleaning, organizing, and performing other various tasks and errands.

RequirementsWe require:
substantial experience in the legal field, good computer and typing skills, able to draft legal paperwork
an ability to work independently, multitask, deal with stressful situations and difficult people, and maintain confidentiality strictly.

Must be reliable, responsible, have good writing skills, good verbal communication skills, be motivated to learn new things continuously and improve.

Minimum of 2 years experience as an Administrative Professional or Paralegal in a corporate or law firm/department setting, preferably reporting to VP level and above.

Must type a minimum of 60 words per minute. Must be highly proficient in Microsoft Word, Excel, PowerPoint and Outlook. Strong written, verbal, and interpersonal communication skills, including electronic media and e-mail.

Ability to read, edit, and interpret complex documents, both electronically and in hard copy, in order to create a clear audit trail.

Ability to work independently on assigned tasks, as well as to accept direction on given assignments. Ability to multi-task effectively in a fast-paced environment, and deal with frequent changes, delays, or unexpected events. Manages time well, meets deadlines, and prioritizes multiple tasks with high attention to detail and accuracy. Demonstrates high level of professionalism and relates comfortably and professionally to people in all levels of the organization. Strong ability to organize and maintain hard copy and electronic documents, files and information.

Exercises discretion and maintains high level of confidentiality at all times by having the ability to identify and hold sensitive, financial, proprietary, and/or attorney-client privileged information in strict confidence.

Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision and culture of the organization.

Ability to pass a background check and drug screen, where applicable for position.

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