Buyer / Purchaser (Qfab)

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Nakilat Full time

Job Summary and Purpose:


Perform procurement of different items including, Capital Equipment, Spares, MRO and Contracting of Services to support the QFAB business activities in accordance with Company's policies, procedures and ethical standards to ensure that all procured goods & services are from reliable & approved vendors at most competitive price within budget complying with the technical, quality, safety and delivery requirements.


Accountabilities:

Tasks and Responsibilities:

Accountabilities - 2:

Relationship Management:

  • Build and maintain effective relationships with the government and custom authorities so as to prevent any problems when goods are imported by the company.
  • Liaise with other departments on a regular basis to identify their requirements for goods and services.
  • Assist in negotiating on commercial terms with suppliers such as prices to maximize the value for money. The incumbent shall always safeguard the company' s interest.
  • Liaise and coordinate with the end users and the logistics staff to ensure on-time deliveries and rectify all OS&Ds with the coordination among Warehouse, logistics and Vendors.
  • Coordinate with the selected bidder to ensure completion of alI administrative processes and submission of all contract signed documents. Also, chasing Accounts and Finance to ensure timely settlements of payments to all the vendors.
  • Communication with internal interfaces for all relevant matters include Engineering, Project Management Teams, Operations Group, QSA, Finance and Commercial.
  • Preparation and presentation of Querterly KPI reports, daily orders progress, Outline Agreements and expediting reports, and all assignment status sheets to the Head of purchasing

Agreement Activities:

  • Seek opportunities for consolidation by establishing and managing supply agreements/Call-off Agreements which are directed towards reduction of overall acquisition and inventory cost.
  • Collaborate with the joint venture companies of NAKlLAT for joint utilization of supply agreements, and checking for material availability.

Record Management:

  • Maintain accurate records for audit trail purposes as per' P&P of the purchasing section.
  • Support the evaluation of quotations and clarify all technical queries with vendors and end user departments/sections with minimum possible time.
  • Maintain appropriate records to ensure that the procurement process and the contractual agreements are accurately documented (signed contracts,etc.) for accountability and audit purposes.
  • Provide assistance in managing the administrative process from preparation of LTC documents till the award of the contract.
  • Evaluate purchase requisitions and source all the required materials from commercially and technically viable vendors. The incumbent shall use the existing supply agreements/Call off Agreement/ if any.
  • Assist the Head of Purchasing in maintaining all related procurement documents and records.
  • Assist in the preparation of Requests for Quotation, Invititation to Bid, Requests for Proposal and ensure timely dispatch of these documents to concerned parties captured in SAP.
  • Closely following-up with the logistics for deliveries, warehouse for Goods Reccieved Notes (GRN), vendors for invoices, accounts and finance for the critical order payments settlements.

Accountabilities - 3:

  • Ensure timely issue of RFQs/ Invitation to Tender (ITTs) /RFPs to correct vendors and contractors through system.
  • Ensure Commercial information is kept confidential and not released to persons outside of Procurement group and only to Project or Cost Control Managers in accordance to the policies.
  • Produce accurate Commercial Bid Evaluation (CBE) and ensure the purchasing coordinator are following all details accurately over the CBE before PO release.
  • Create Purchase Order with all supporting documentation (CBE, valid quotations, proposals, TBE/technical datasheets, Material Safety Data Sheet (MSDS), catalogue, LTC approval, contract copy, etc.) as per requirements and ensure the same with the Purchasing coordinator.
  • Ensure all KPIs are met monthly and self generating, monitoring and reporting the personal progress reports.
  • Ensure the purchase orders deliveries and storage of chemicals and supplies schedules are under complaince to the regulations of RLIC and NKOM's policy towards handling and Storage of Dangerous goods.
  • Updating daily progress to the Senior Purchasing Officer/Engineer. And ensure using of Smartsheet for reporting the daily targets completion and progress.

Market Research:

  • Conduct market research and gather market intelligence on new products, opportunities and suppliers.
  • Monitor the global trends with regards to all repetitive purchase materials.
  • Assist the end user departments / sections in obtaining the pricing information they require for developing their department / section budget.
  • Purcha

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