Vn 2024 173 Supply Chain Officer

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time

Position Title:
Supply Chain Officer

Duty Station:
Doha, Qatar

Classification:
Professional Staff, Grade P3

Type of Appointment:
Fixed term, one year with possibility of extension

Estimated Start Date:
As soon as possible

Closing Date: 07 April 2024


Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners.

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at confidential

Applications are welcome from first

Context:


Under the overall supervision of the Head of Office Camp as Sayliyah (CAS) and the direct supervision of the Head of Resources Management, and in close collaboration with the Regional Office for Middle East and North Africa (MENA) in Cairo, and in coordination with the Manila Supply Chain Unit (MSCU) in Manila Administrative Centre (MAC), the Procurement and Supply Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for overseeing the supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.


Core Functions / Responsibilities:

  • Conduct strategic planning for supply chain related activities of the CAS Sub Office in close collaboration, with internal and external stakeholders in the country, as well as relevant units at HQ.
  • Conduct logistics capacity assessment and market research to keep abreast decision makers about local market trends and developments; analyze statistical data and market reports on the commodity situation, production patterns and availability of good and services.
  • Supervise and manage and provide firstline support and guidance for all supply chain management related tasks and activities, including planning, budgeting, scheduling and provision of goods and services needed by the CAS Sub Office. Prepare regular progress reports, statistical information, and briefing notes, as required.
  • Lead and supervise the supply chain activities in the CAS, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facilities management, logistics information management and reporting, and provide guidance and training to the relevant staff with respect to the related policies, rules, and regulations.
  • Identify supply chain bottlenecks (value stream mapping) and optimize the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.
  • Review procurement requests, identify service providers, and evaluate information regarding vendor's performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.
  • Solicit bids, quotations, and tender documents, oversee bidding process, and provide guidance for executing the procurement transactions, analyze the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; supervise the preparation and processing of the purchase orders, and ensure receiving authorization in line with the Country Office's (CO) delegation of authority (DOA) matrix.
  • Liaise with the programme management and provide first
- line technical support in preparing and issuance of "Call for Proposals" and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.

  • In coordination with relevant parties, ensure timely submission of asset procurement and other reports within the CAS, Regional Office, and relevant HQ departments, as appropriate.
  • Establish and manage a robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization's assets and prevent fraud, while ensuring that country specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.
  • Monitor the maintenance and repair of office facilities, including preventive maintenance. Establish maintenance agreements with competent service providers when it is feasible and determined to be cost effective.
  • Supervise, train, and guide the SCM staff of CAS, while monitoring, evaluating, and promoting their professional and career development.
  • Represent the CO in the UN interagency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.
  • Perform such other duties as may be assigned.

Required Qualifications and Experience:
Educa

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