Bilingual Secretary

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar Parsons Full time

Bilingual Secretary (Arabic/English)
Qatar

What You'll Be Doing:

  • The Bilingual Secretary in accordance with established procedures, performs a variety of routine and nonroutine administrative, clerical, data collection, and report writing tasks specific to the group assigned. Receives direction from the immediate supervisor in completing nonroutine assignments.
  • Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the project
  • May develop new reports or revise existing reports, as directed. Such reports may be in the spreadsheet or graphical formats, or narrativestyle word processing.
  • Distributes reports as directed by immediate supervisor.
  • Reviews time reports verifying the accuracy of hours worked and time charges.
  • Follows up to ensure timely processing of corrections.
  • Originates correspondence and reports not requiring the personal attention of the immediate supervisor.
  • Plan, organize and implement systems for efficient document processing of all communications, the Contractor documents, design documents, construction documents or other internal or external documents.
  • Participate in coordinating the flow of documents between the project team and other project stakeholders.
  • Participate and be involved in the electronic document management system.
  • Log and file all the incoming correspondence. Log and file all outgoing correspondence.
  • Assist in preparing the status reports of the incoming and outgoing documents on a weekly and monthly basis.
Log and file all the submittals and approval of the shop drawings, material, method statements, and authorities approvals.

  • Answers telephone, taking and relaying messages.
  • Coordinate and arrange the general transportation of staff.
  • Ensure safety goals are achieved on the project and oversee implementation of safety procedures on the project.
  • Ensure quality goals are achieved on the project and oversee implementation of quality procedures on the roadworks

What Required Skills You'll Bring:

  • BSc, Diploma, high school or equivalent with minimum of five (5) years of relevant in a secretarial and administrative role.
  • Proficient keyboard skills and shall have excellent typing skills (60 words per minute without errors) and shall be competent in MS Word and Excel.
  • Shall be bilingual in Arabic and English (written and oral).

What Desired Skills You'll Bring:

  • Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
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