Operations Assistant

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar International Organization for Migration Full time

Position Title
:
Operations Assistant


Duty Station
:
Doha, Qatar


Classification
:
General Service Staff, G-5


Type of Appointment
:
Fixed term (1 year), with possibility of extension


Estimated Start Date
:
As soon as possible

Closing Date
:12 June 2024


Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners.

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Applications are welcome from first

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;
Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;
Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;
Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Uzbekistan; Vanuatu

Context:


Since the inception of IOM in 1951, Operations have been and continue to be a fundamental pillar of the Organization's work.

The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM's operations.

This mandate has resulted in the international transport of more than 15 million migrants and refugees worldwide.

Operations Units in various IOM Country Offices, coordinated under the Department of Operations and Emergencies (DOE) at IOM's Geneva Headquarters (HQ), are responsible for all aspects of travel for migrants and refugees under IOM's auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's program.


Under the direct supervision of the Senior Operations Assistant, the incumbent is responsible for undertaking Operations activities within the Afghan Assistance Programme.

-
Core Functions / Responsibilities:_

  • Assist the coordination of assistance at transit centers, including registration, identity verification, distribution of essentials, and room assignments.
  • Support the Operations Officer in coordinating transportation and escorting assistance for beneficiaries to their accommodations, ensuring timely execution.
  • Assist in ensuring that individuals with special needs receive appropriate support, including assistive devices/equipment.
  • In coordination with the Operations Officer, schedule shifts and promptly address any issues that arise during beneficiaries' stay at the transit center.
  • Demonstrate good knowledge and understanding of program SOPs and maintaining professionalism and impartiality in all interactions.
  • Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules.
  • Work with the team to collect and incorporate guest feedback into operations, aiming to continuous improvement.
  • Provide regular feedback to the Operations Officer and promptly informing supervisors of any issues requiring attention.
  • In coordination with the Operations Officer, evaluate flexible working hours during the evening shift to accommodate the needs of the program and beneficiaries.
  • Perform any other duties as assigned to support the efficient functioning of the Program.
-
Required Qualifications and Experience_

Education

  • Bachelor's degree in a related field from an accredited academic institution* with three years of relevant professional experience, or
  • High School diploma in a related field with five years of relevant professional experience

Experience

  • Minimum of three years of experience in humanitarian assistance or related fields.
  • Demonstrated ability to provide support to individuals with special needs, including the provision of assistive devices/equipment.
  • Attention to detail and ability to organize.
  • Prior experience working with youth or on protectionrelated issues is a distinct advantage.
  • Ability to work under pressure with minimum supervision
  • Prior experience working with youth or on protectionrelated issues is a distinct advantage.

Skills

  • Strong computer skills
  • Word, Excel, and Internet.
  • Administration skills.

Languages
IOM's official languages are English, French, and Spanish.

REQUIRED
For this position, fluency in English is required

DESIRABLE
Working knowledge of Pashto/Dari/Arabic is desirable.

Notes
-
Required Competencies _

Values
- respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in mee
  • Assistant Operator

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Energy Jobline Full time

    Job DescriptionThe SWT Assistant Operator shall perform the following responsibilities including but not limited to: Report positive and dangerous feedbackAssist the Operator in checking the equipment for any damages that might have occurred during transit.Assist Operator/Senior Operator to perform daily maintenance prescribed in the maintenance manual and...

  • Operations Assistant

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar International Organization for Migration Full time

    Since the inception of IOM in 1951, Operations have been and continue to be a fundamental pillar of the Organization's work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM's operations. This mandate has resulted in the international transport of more than 15...

  • Operation Assistant

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar AqualisBraemar LOC Group Full time

    Performing administrativedutiesAssistingreceptionistsCouriering importantfilesProviding innovativeideasManaging records of company policies andproceduresCoordinating company meeting, eventsand sessions with other departmentassistantsPreparing guests or clientaccommodationsCreating presentations,documents, files, spreadsheets anddatabasesArranging for the...

  • Assistant Operator

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Expro Full time

    Who is Expro?Working for our clients across the entire well life cycle, Expro is a visionary full-cycle energy services expert offering novel, insightful solutions, dependable competency and award-winning safety.Combining innovative, future-facing technology with high-quality data across well construction, well flow management and production, subsea well...

  • Operations Assistant

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Applynewjobs Consulting Full time

    PublishedJanuary 8, 2023LocationDoha, QatarCategoryAdministration / Front Desk / PA / SecretaryJob TypeFull-timeDescription:Looking for an Operations Assistant for Doha, Qatar.Job Responsibilities: Provides administrative support to ensure efficient operation of office and site requirements. Carries out administrative duties such as filing, typing, copying,...


  • Doha, Baladīyat ad Dawḩah, Qatar Hilton Full time

    Assistant Operations Manager - Desert Falls Water and Adventure WaterparkAssistant Operations Manager is responsible for managing operations and to deliver an excellent guest experience while responding to emergencies, ensuring efficient operation of rides and attractions, giving clear directions and instructions, communicating with other departments...


  • Doha, Baladīyat ad Dawḩah, Qatar Hanson International Full time

    Responsibilities: Promptly answer the questions of staff and other stakeholders Provide excellent customer service and maintain relationships with vendors Prepare and file forms and other documents Assist with recruitment and onboarding processes Update logs and order forms New registrations and tender submissions Analyze all operations and forward...


  • Doha, Baladīyat ad Dawḩah, Qatar ZC Consultant Full time

    Maritime Operations Assistant:Responsibilities: Assist in the loading and unloading of diverse vessels, both inland and seagoing, utilizing various machinery. Manage pickup and dropoff activities to ensure safe and efficient cargo movement, both onboard and off the ship. Secure loads and maintain cleanliness on board to ensure a safe working environment....


  • Doha, Baladīyat ad Dawḩah, Qatar CANDIDZONE QATAR Full time

    We are hiring a Jewelry Operation Assistant for one of our clients in Doha.Candidates who have the required qualifications and experience may apply. Minimum of 5 years of experience in jewelry operations or a related field.Excellent translation skills, with the ability to accurately translate documents and verbal communication between Arabic and...


  • Doha, Baladīyat ad Dawḩah, Qatar coursesindoha Full time

    Job Title: Sales & Operations AssistantCompany:coursesindohaLocation: Doha, Qatarcoursesindoha is a creator training center for exclusive girls and mixed-gender classes based in Doha, Qatar. We are currently seeking a motivated Sales & Operations Assistant to join our team. The Sales & Operations Assistant will work closely with the Sales and Operations...


  • Doha, Baladīyat ad Dawḩah, Qatar Paradox Events and Marketing Full time

    The Role:You will be responsible for providing excellent and consistent administrative support to the Managing Director and Operations Manager. The Administrative Operations Assistant is responsible for providing strong and efficient administrative support.Qualifications: Ideally degree in Business Administration or relevant field Good problemsolving,...


  • Doha, Baladīyat ad Dawḩah, Qatar International Organization for Migration Full time

    Coordinate a team or teams of up to a total of eight staff members undertaking field activities in an assigned area or areas, such as at an airport, transit center, third-party facility, camp-based operation or sub-office, or in relation to transportation, including supporting staff development processes such as hiring, providing training, assigning duties...


  • Doha, Baladīyat ad Dawḩah, Qatar Qureos Full time

    Assist in managing the day-to-day operations of the warehouse, including receiving, storing, and shipping of products.Collaborate with the Warehouse and Operations Manager to develop and implement operational strategies to improve efficiency and productivity.Monitor inventory levels and ensure accurate stock management.Oversee the picking and packing process...


  • Doha, Baladīyat ad Dawḩah, Qatar Qureos Full time

    Assist in managing the day-to-dayoperations of the warehouse, including receiving, storing, andshipping of products.Collaborate with theWarehouse and Operations Manager to develop and implementoperational strategies to improve efficiency andproductivity.Monitor inventory levels andensure accurate stock management.Oversee thepicking and packing process to...


  • Doha, Baladīyat ad Dawḩah, Qatar The Planner Events Full time

    Printing Machine Operator Assistant Responsibilities- Will Assist the Operator with the following Set up and operate printing machinery, including offset printing presses, digital printers, or screenprinting equipment. Load and position the printing plates, adjust the ink supply and paper feed, and set up the printing press for each print job. Monitor the...


  • Doha, Baladīyat ad Dawḩah, Qatar SHADE Full time

    Knowledge of handling engineering team Assist Operations Manager with site allocations and client visits. Preparing feasibility studies for different projects in coordination with the PM. Coordinating with the team on setting, managing, and achieving the deliverables of each project Preparing technical articles, proposals, presentations, and timelines for...


  • Doha, Baladīyat ad Dawḩah, Qatar MiLaha Full time

    Assist the manager in organizing, planning and implementing various strategies.Coordinating operations within the organization, including sales and payments.Ensure specified timelines are met.Follow up and help achieve goals by employees.Track progress on goals periodically.Monitor and maintain store inventory.Evaluate employee performance and determine...


  • Doha, Baladīyat ad Dawḩah, Qatar JOB HUB GLOBAL Full time

    Job Title: Trade Assistant (Port Operations Experienced)Location: QatarTo assist Technician for maintenance, installation and repair works in the port and keep the workshop and equipment in clean and tidy condition.Key Responsibilities: Support the maintenance and repair team. Assist technicians to lubricate equipments, machinery, instruments, tools, work...


  • Doha, Baladīyat ad Dawḩah, Qatar International Organization for Migration Full time

    Coordinate a team or teams of upto a total of eight staff members undertaking field activities inan assigned area or areas, such as at an airport, transit center,third-party facility, camp-based operation or sub-office, or inrelation to transportation, including supporting staff developmentprocesses such as hiring, providing training, assigning duties...


  • Doha, Baladīyat ad Dawḩah, Qatar QTRS Group Full time

    We are looking to hire an Operations Manager to oversee the day-to-day operations as well as do business development in order to grow the existing client base.In this role, you will be responsible for managing all contracts and ensuring that the teams adhere to safety measures during all operations.You will facilitate budget planning, evaluate relevant data...