Document Controller

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar Pride Projects W.L.L. Full time

General Responsibilities:


Document controllers working in construction companies ensure that project documents follow the company's standards, stay maintained and accurate and are available to all employees and managers who need them.

They mainly work with technical documents like blueprints and reports and perform tasks uploading, editing, printing and distributing them. If you're an organized person with experience using document management software and knowledge of construction documents, this clerical role can be a good fit with promotion opportunities to a document manager role later in your career

Job Specific Responsibilities:

Ø In Control of all project documentation movements, approval and archives

Ø In Charge of own document control system (Microsoft Access Database Management System)

Ø Providing documentation support to all departments

Ø In charge of Document Controlling for the following projects:

Ø Details of Duties and Responsibilities:
Sub-Contractor Agreement

  • In Charge of circulation, comment disposition forms and taking approvals from involved department heads.
  • Scanning Stamping and preparing transmittal to Sub-Contractor
  • Archiving Original Copy
  • Submitting a copy to Finance Department
Correspondences and Official Letters

  • Preparing drafts of official letters as requested by department heads and managers.
  • Transmitting official letters to Consultants and Sub-Contractors
  • Submitting copies of correspondences and official letters to involved department heads for proper information
Sub-Contractor Invoices

  • Keeping logs, filing soft copies for archives
  • Sending copies to site for appropriate action
  • Handing over to finance for record/archives
Progress Invoices

  • Keeping logs, filing soft copies for archives
  • Getting approval from Projects Manager
  • Sending back to site if not approved
  • Sending to Finance department to proceed once the invoice is approved

Legal Documents:

  • Archiving soft copies and hard copies
  • Circulating to all department heads for proper information
  • Providing support to all departments for requested archives and documentations
Request for Sub-Contractors

  • Archiving soft copies and hard copies
  • Submitting to Projects Manager to get the necessary approval
  • Handing over to corresponding department head to proceed accordingly
HR Related Documents

  • Archiving soft copies
  • Circulating to concerned departments for approval and comments
  • Sending commented document to site Project manager for information
HSE Related Documents

  • Receiving, archiving and circulating documents for information
  • Supporting HSE Manager for required documentations
Prequalification Submittals

  • Checking and receiving from Sub-Contractors and archiving
  • Submitting to the concerned department head for review and comments
  • Sending/transmitting back to Sub-Contractor if not approved
  • Preparing Submittal for the required details and transmitting to the consultant
Original Design Drawings and IFC

  • Receiving and checking the tittle block details (Drawing Number, Drawing Tittles and Revision Numbers) to avoid confusions
  • Checking the authenticity making sure the drawings are stamped and signed by the designer
  • Archiving and circulating to all concerned departments for proper information
  • Arranging copies and transmitting to site upon approval of the concerned department head
  • Binding and archiving soft copies and hard copies
  • Sending copies to Sub-Contractors upon instruction of the concerned department head
Main Contractor Shop Drawings

  • Archiving and preparing the required soft and hard copies
  • Taking approval from the department head before releasing
  • Making Submittal and transmitting to the consultant for review and comments
  • Receiving and circulating commented shop drawings to concerned department head and site project managers for proper information
  • Updating logs and archiving commented shop drawings
Sub-Contractor Shop Drawings

  • Receiving and checking subcontractor shop drawings, making sure the requirements are met: no. of copies, required soft copies, signature and stamp
  • Circulating to the concerned department heads for review and approval
  • Sending submittal status to subcontractor for appropriate action in case its not approved from the department heads
  • Preparing submittal and transmitting to consultant once approved by the department head to release
  • Receiving and circulating commented shop drawings to concerned department head, site project managers and subcontractors for proper information and action if required
  • Updating logs and archiving commented shop drawings
Material Approval Submittal

  • Receiving from subcontractors and checking the required copies and soft copies
  • Circulating to the concerned department heads for review and approval
  • Sending submittal status to subcontractor for appropriate action in case its not approved from the department heads
  • Preparing submittal and transmitting to consultant once approved

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