Head of Contracts Section

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Qatar Museums Full time

Key Accountabilities:
Role Purpose

Develop, manage, and monitor the contracting process of the Procurement Department. Plan and direct the activities of the Contracts Management Section.

KEY ACCOUNTABILITIES

  • Manage day to day activities of the contracts.
  • Assign requisitions to ream members.
  • Oversee successful completion of PRtoPO process.
  • Provide sound advice, expert judgement, and direction to the member of the department.
  • Review and approve department's submissions to Tender Committee.
  • Review and approve agreements and their amendments, with focus on delivery in terms of time and budget.
  • Process highimportance requisitions, including the creation of the different types of agreements, obtaining the various approvals, and administering closeout procedure.
  • Signoff on all transmittals issued from the department.
  • Ensure proper and comprehensive databases are maintained.
  • Develop smart objectives and improve departmental processes, including tracking and reporting.
  • Align departmental activities with institutional processes and procedures, while supporting the enduser's contractual requirements.
  • Grow, improve, and maintain strong relations with the various internal and external stakeholders.
  • Produce and update job responsibilities of the members of the department.
  • Locate and request relevant training opportunities for the continued development of the members of the section.
  • Perform annual evaluations/ assessments on the performance of the members of the department.
  • Support the Director in meeting and realizing the department's objectives.
  • Member of the Task Force Committee.

COMMUNICATION LEVEL

  • Maintains excellent communication levels across QM departments.

FINANCIAL BUDGETARY CONTROL

  • Prepare yearly budget for the department and secure director approval.
  • Qualifications/Requirements:
Necessary knowledge to be able to do the job

  • Excellent communication, negotiation, and interpersonal skills.
  • Ability to manage teams and performing under pressure and with tight schedules.
  • Strong understanding of contracts, contract lifecycle, contractual language.
  • Exceptional attention to detail and aptitude for accuracy and precision.
  • High critical thinking skills with sound understanding of legal, business, and financial implications.
  • Strong command of Microsoft Office Suite and ERP systems.
Education, Experience, and certification requirements

  • Bachelor's Degree in Business or an Engineering discipline is a must; Master's degree in Business is preferred.
  • Certificate/ training in a contractrelated function is a must
  • Certificate/ training in management is preferred.
  • 16 years' total experience; 10 of which in contracts,
  • Minimum of 8 years' GCC experience
  • Management Experience is preferred.

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