Purchasing Officer VSU

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time
20/04/2021 PurchasingOfficer (VSU)Job Role andResponsibilities

**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES**

Manage all procurement activitiesinvolving sourcing of goods and services for Nakilat JV companiesand other affiliates while ensuring valueaddition to Nakilat VSUspend requirement by making sure that there is no disruption tovessel demand schedules by confirming timely procurement andsourcing. Ensure further valueaddition to NAKILAT Revenueproduction by making sure competitive sales via VSU. Manage dailychallenges in purchasing like meeting short term long term as wellas unplanned demands by leading the purchase process and providingvaluable direction to thedepartment.

Accountabilities

KeyAccountabilities:

Manage PurchasingRelated Activities:

1. Assist Nakilat warehouseand Vessel Support Unit (VSU) in their sourcing needs as well ascoordination of Call of Agreements.

2. Contributeto the development of the Vessel Support Units VSU by streamliningof all purchasing activities in order to optimize cost as wellanalyze sales pattern to estimate customer buyingpatterns.

3. Monitor purchase requisitions fortimely processing by ensuring healthy communication with variouscontract owners and end users.

4. Issue purchaseorder in accordance with the approved NakilatTOFA.

5. Fulfill all purchase requestsproactively using the approved supplier list maintained in SAP aswell as supply agreements wherever available.

6.Monitor and track purchase requisitions including performance ofageing analysis with an overall aim of improving the efficiency ofprocurement process.

7. Select the mostappropriate quote after evaluation of each quote and technicalclarification with the end user and vendor.

8.Report to Head of Purchasing with status of purchase order andpurchase requisitions as well as other updates as may berequired.

9. Ensure implementation of theprocurement process at all stages such as pretender award of tenderand postaward.

10. Ensure coordination betweenpurchasing supply chain and inventory management logistics andwarehousing section for achieving efficiency and minimizing stockedmaterials.

11. Coordinate with vendors on issueslike price quality or quantity procured goods / services to ensurethe compliance and completion of the purchasingactivity.

Accountabilities2

SAPManagement:

12. Capture all entries inSAP to ensure that all transaction commitments and expenditure areduly documented and tracked.

13. Work with SAPsupport and IT to resolve any system/process issue encountered byend users in ProcurementtoPayprocess.

Liaisewith vendors:

14. Ensure that allorders are processed in a timely and cost efficient manner byregular and effective communication withvendors.

15. Liaise with existing suppliers andpotential vendors at local and international level for maintaininga healthy stream of vendors when required.

16.Monitor suppliers performance and manage claims & disputeswith report submitted to Head ofpurchasing.

Accountabilities3

GenericAccountabilities:

Quality Health Safety& Environment (QHSE):

17. Adhere to allrelevant QHSE policies procedures instructions and controls so thatNAKILAT provides a safe world class secure and environmentallyresponsible service to customers the public and its ownpeople.

Policies Systems Processes &Procedures:

18. Implement approved policiesprocesses & procedures and provide instructions tosubordinates to ensure their properimplementation.

Others:.

19.Act as a proxy for procurement section at various meetings withinternal NAKILAT departments JV partners and affiliates as well asexternal partners like vendors government officials professionalorganizations as well as other groups as may berequired.

20. Capture all entries in SAP toensure that all transaction commitments and expenditure is dulydocumented and tracked.

21. Carry out any otherduties as directed by the immediatesupervisor.

KeyResult Areas

  • MonitorPurchase requisitions for timely processing including specialattention to urgent requisitions
  • Fulfill allrequisitions as per the approved vendor list maintained in SAP andsupply agreements
  • Select the most appropriatequote after evaluation of each quotation including considerationslike cost quality and delivery terms
  • Ensureproper documentation is maintained as well as all entries arerouted throughSAP
Skills

Qualifications:

  • BachelorDegree in Business / Commercial Studies Business Administration orEngineering/Science discipline or equivalent isessential

Experience:

  • Minimum4 8 years of relevant experience in procurement supply chain andsupport services to vessels within the oil and gas or marineindustries

JobSpecific Skills:

  • Stronglevel of understanding of complete Supply Chain Procurement andContracting and Materials Management practices andprocesses
  • Computerliterate with a general understanding of Procurement computersystems
  • Working knowledgeof SAP is anadvantage
  • Goodunderstanding of Business ProcessManagement
  • Skilled inprocess performance review and spendanalysis
  • Skilled in costanalysis price analysis and procurement riskanalysis
  • Good knowledge inEProcurement
  • Negotiationskills
  • Good knowledge ofSupplier PerformanceManagement
Joblocation

DohaQatar

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