Administrative Assistant- Mis

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar Nakilat Full time

Job Summary and Purpose:

Data management and control, Invoicing, and vendor payments.

Key Accountabilities:

  • Maintain the most accurate record of all "Inuse" and "Off-Hired" Resources.
  • Prepare Monthly Resource allocations summary and share details with vendor for invoicing.
  • Responsible for receiving and verifying the vendor invoices. Coordinate with the vendor to correct invoices if required.
  • Process vendor payments on time, and follow up with Finance for updates on the payment status.
  • Reconciliation of payments against the updated vendor SOA.
  • Regularly update datarecords for accurate and timely submission of MIS reports as required.
  • Maintain a watch over operations to control expenses, to ensure the functioning of operations within the approved budget limits.
  • Maintains expiry, renewal status of contracts.

Key Result Areas:

  • Maintain and control the cost and maintain documents for the services (i.e. workflows & electronic/hard copy filing systems)
  • Accuracy of data and reports
  • Customer satisfaction, compliance to QatarEnergy and Company protocols for HSE, Grievance redressal

Interactions and Working Relations:

Internal:
Finance, P&SC and Section Coordinators

Purpose:
Clarity on budgets, costs, and contractual elements

Internal:
Contractor's Finance department.

Purpose:
Clarity on payments and SOA updates

Financial Authorities:

As per TOFA

Qualifications, Experience and Job Skills:

Qualifications:

Hospitality or Business Administration Diploma or Degree. Preferably majoring in Finance.

Experience:

  • Experience in a large company / business house in managing finance as cost controller
  • 4 years experience including the 3 years as Cost Controller

Job Specific Competencies:

-
Behavioral Competency

  • Drive Vision
  • Interactive Communication
  • Customer Centricity
  • Solution Oriented
  • Empower & Nurture Talents
  • Collaboration & Teamwork
  • Achievement Oriented
-
Technical Competency:

  • Excellent Computer Proficiency
  • Effective Communication-Written and Oral
  • Analytical Skills
  • Demonstrated ability to organize, prioritize and successfully execute tasks in accordance with business objectives.
  • Adaptability
  • Flexibility
  • Confidentiality
  • Demonstrated creative & critical thinking.
  • Ability to mentor and Coach junior staff members and peers.
**Administrative Assistant

  • MIS & Invoicing**:
  • Department: Hub Services
  • City: Ras Laffan

Job Segment:
Secretary, Quality Assurance, QA, Administrative Assistant, Administrative, Quality, Technology
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