Record Management Specialist

1 week ago

Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

Key Result Areas:

  • Develop and implement record management policies and procedures , ensuring alignment with corporate governance standards and best practices.
  • Classify, code, and index records; this involves organizing records in a way that they can be easily accessed and retrieved.
  • Implement and manage electronic and paper record keeping systems to ensure easy and safe access to information.
  • Maintain an organized and centralized filing system for records.
  • Serve as the primary point of contact when seeking access records and information, providing efficient retrieval and dissemination of documents as needed.
  • Collaborate with team members and other internal departments (as necessary) to ensure that records are maintained in accordance with requirements.
  • Oversee the storage, retrieval, and disposition of records; this includes managing both physical and electronic archives.
  • Ensure compliance with record retention schedules, laws, regulations, and/or best practices related to document handling and data privacy.
  • Conduct regular audits and reviews of the record management practices to assess compliance with internal policies and procedures, identifying areas for improvement and implementing corrective actions as needed.
  • Safely and systematically dispose of records that are no longer needed, in accordance with organizational policies and legal requirements.
  • Train the staff members on record management protocols and best practices, and provide ongoing support and guidance as needed.
  • Develop and maintain disaster recovery plans to ensure the protection and recovery of records in case of emergencies.
  • Work closely with other departments, such as IT, Legal, and Operational Excellence to coordinate and integrate records management concerns into the broader organizational processes.
  • Regularly review and update record management procedures, tools, and practices to improve efficiency and effectiveness.
  • Stay informed about developments in corporate governance practices, regulatory requirements, and record management technology, and recommend updates to record management policies and procedures as necessary.
  • Other reasonable tasks as assigned by supervisor

Minimum Knowledge, Skills & Experience:

  • Bachelor's degree in Business Management, Information Science, Library Science, or a related field with 6-8 of relevant full-time work experience. Certification in Records Management is a plus.
  • Proven experience in record management, preferably in a corporate or board governance organizational setting.
  • Proficiency in electronic document management systems and recordkeeping software, with the ability to quickly learn and adapt to new technologies.
  • Expertise with principles of information governance and data protection best practices.
  • Strong analytical and project management skills.
  • Excellent communication and interpersonal skills.
  • Demonstrates high ethical standards and integrity in all working relationships including being able to maintain strict confidentiality.
  • Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage.
  • Proficiency in MS Office applications.
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