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Administrative Analyst

1 month ago

Doha, Baladīyat ad Dawḩah, Qatar United Nations Full time

The United Nations (UN) Multi-sectoral seeks an Administrative Analyst. Under the overall guidance and supervision of the Chief of Operations, the incumbent assists in the overall management of common premises related services, administers and executes processes and transactions ensuring high quality and accuracy of work. The Administrative Analyst promotes a client, quality, and results-oriented approach. The Analyst works in close collaboration with other members of the Operations team, Programme and projects staff in the Regional Hub, and other UN agencies staff to exchange information and ensure consistent service delivery. The UN adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UN personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration. The key results have an impact on the efficiency of the common premises and other administrative services in the Regional Hub. Accurate analysis and presentation of information, thoroughly researched and fully documented work, strengthen the capacity of the Secretariat and facilitate subsequent action by the supervisor. The incumbent's own initiative is decisive in results of work and timely finalization.

Key Duties and Responsibilities

  1. Provides support in the implementation of the secretariat operational strategies.
  2. Ensures effective and efficient provision of administrative and logistical support services.
  3. Ensures proper common premises/services management.

Core Competencies

• Scale up solutions and simplify processes, balancing speed and accuracy in doing work.

• Offer new ideas/open to new approaches, demonstrating systemic/integrated thinking.

• Go outside comfort zone, learn from others, and support their learning.

• Adapt processes/approaches to new situations, involving others in the change process.

• Able to persevere and deal with multiple sources of pressure simultaneously.

• UN People Management Competencies can be found on the dedicated site.

Cross-Functional & Technical Competencies

• Building, facilities & office space management; Knowledge and ability to facilitate the renovation and upgrade of offices.

Required Skills and Experience

Education

• Master's degree or equivalent in business or public administration/management, law, social sciences, finance, or similar.

• Bachelor's degree in combination with 3 years of qualifying experience will be given due consideration in lieu of the Master's degree.

Experience

• Up to 2 years (with Master's degree) or 3 years (with Bachelor's degree) of relevant experience at the national or international level in providing administration and/or programme support services.

• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages is required.

• Experience in working with UN agencies and international organizations is an asset.

• Experience in maintenance of office space management is an asset.

• Experience in protocol matters, registration of staff, coordination with local authority on space and other administrative matters is desirable.

• Experience in coordination and organization of shipments and customs clearance, insurance, space management, and procurement of supplies for the office is desirable.

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