Head Of Facilities Management

3 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar SupportFinity™ Full time

External: Suppliers, Tenants, Landlords, staff of Artan Holding and its subsidiaries, Government Authorities

Accountabilities
  • Oversee & ensure the functioning of the FM Department.
  • Ensure that all properties under MIPC maintenance are maintained in excellent condition at all times.
  • Ensure that the management is informed of concerns / issues requiring their attention.
  • Ensure HSE Policies & Procedures are adhered to.
  • Ensure compliance with local authorities' regulations.
  • Ensure asset tracking & retirement protocols are adhered to.
Duties and Responsibilities
  • Prepare annual budgets, ensure cost-effectiveness, and improve the existing facilities at competitive costs.
  • Monitor utility costs and conduct energy analyses to identify opportunities for cost savings or system performance improvements. Ensure upgrades and/or modifications are implemented.
  • Ensure that the maintenance team operates its preventive and predictive maintenance programs at optimal costs.
  • Oversee building projects, renovations or refurbishments, including handover and commissioning of buildings.
  • Provide technical assistance and operational support as required, specifically with respect to environmental conditions, energy utilization, and the basic functions of electrical, FF & FA systems, HVAC systems, plumbing and all related mechanical systems.
  • Continually evaluate the effectiveness of maintenance procedures and programs and make changes to improve quality, efficiency and effectiveness.
  • Participate in contractor/vendor discussions, purchasing and selling of facility's machinery and equipment as directed.
  • Review maintenance and repairs performed by building staff.
  • Ensure the management and maintenance of optimal levels of spare parts so that the operational facility does not suffer from work stoppage due to lack of parts.
  • Review and approve materials requested by FM team from procurement / stores.
  • Ensure that facilities meet government regulations and environmental, health and security standards.
  • Prepare daily, weekly and monthly work schedules based on the short and long-range plan. Administer the work order system for properties and ensure work orders are completed on schedule.
  • Prepare presentations and reports for Management on budget, expenses, and property performance.
  • Recruit, interview, hire, train and evaluate maintenance personnel. Devising and setting up objectives to boost company productivity.
  • Monitor and assess staff work performance on an ongoing basis and provide performance feedback as needed. Oversee subordinate staff development activities, including providing/ proposing training as needed.
  • Investigate and implement value adds and new initiatives to enhance workplace.
  • Review employees work hours to verify accuracy and approve payroll.
  • Respond to tenants' complaints and inquiries tactfully and in a timely manner.
  • Any other duties/responsibilities as assigned by GM from time to time based on business requirements.
Skills
  • Knowledge of facilities management principles
  • Knowledge of financial management
  • Knowledge of budgeting and ability to create and manage an approved budget (CAPEX & OPEX).
  • Ability to read and understand leases and contracts
  • Effective written, verbal and listening English communication skills
  • Attention to detail and high level of accuracy
  • Analytical and problem-solving skills
  • Good judgment and decision-making skills
  • Conflict resolution management
  • Excellent interpersonal skills
  • Team management and building skills
  • Very effective planning and organizational skills
  • Time management and multitasking skills
  • Management skills of running an organizational function with proven track record of achieving and/or exceeding functional metrics goals
Language:
  • Arabic is an advantage
  • Well-versed in technical/engineering operations and facilities management best practices
Qualifications
  • BSc/BA in facility management or engineering
  • Relevant professional qualification (e.g. CFM) will be an advantage
  • Registration with Engineering or Project Management Governance Boards / Entities
Experience
  • More than 15 years of experience in managing facilities and building maintenance.
  • Minimum 8 years of working experience in the Facilities and Maintenance Management area.
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