Training & Education Assistant

3 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Tanqeeb Full time

Procurement of goods or services for Client projects.

Ensuring that Client secures the best deals for materials and services obtained.

Managing and preparing project-related contracts ensuring alignment with respective project's needs.

Liaise and communicate with relevant departments on materials or services required to deliver the scope of work and fulfill the needs at client, including consultant/contractor/construction materials etc.

Implement standardized tendering methods for project procurement, using standard templates, tools, and documents that facilitate tender preparation.

Assist in maintaining an accurate vendor database (contractors, suppliers, consultants); ensure the database reflects the latest information on pricing, delivery time, and resources.

Manage end-to-end RFP process - from bid scoping, bid conditioning, and evaluation (technical and commercial), shortlisting/selection to award.

Prepare invitation letters in case of pre-qualification and/or shortlisting for tender issues at client. Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work.

Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with client objectives, draft contract agreements with the most compatible legal and commercial terms. Issue documents/contracts for review by your client manager. Draft responses to tender queries which relate specifically to contractual, commercial, and financial aspects of the tender agreement.

Recommend vendors based on bids along with vendor scorecards.

Create and maintain a list of Tier 1, 2, and 3 suppliers and their performance scorecards. Collect feedback from relevant departments on supplier/service performance. Assist in negotiation with contractors to ensure the highest quality service at the most effective price.

Contract processes:

Carry out the evaluation and agreement on all variations, change orders, or concession requests with the contractor/consultant; prepare submission together with requesting department to Tenders Committee for approval.

Prepare financial statements during the period of the contract, detailing the financial position for the requesting departments. Coordinate supplier/contractor payments with Finance/Accounting department.

Undertake contract-related processes and monitor contract progress.

Control mechanisms:

Monitor the work of the awarded contractor/consultant/stakeholder by liaison with relevant departments, to ensure compliance with the contract.

Take actions/escalate when the contract is not being adhered to. Review disputes with contractors related to project procurement/contracts.

Negotiate and recommend the best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g., legal, finance, etc.) as needed for proper dispute management.

Data and reporting:

Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods.

Update data such as changes in information about suppliers' products and prices.

Develop reports on project procurement functions.

Other duties:

Assist in the preparation of timely and accurate MIS statements and reports.

Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance.

What Required Skills You Will Bring:

Bachelor's degree in Engineering or similar discipline.

10+ years of experience in large scale construction management.

Knowledge of tendering and procurement processes (should have performed procurement/contracting duties).

Experience in awarding and managing contracts, knowledge of commercial, technical, and legal contract terms.

In-depth knowledge of procurement and contracting standards, requirements, internal controls, policies, and procedures; understanding of the local regulation.

Knowledge of Arabic required.

What Desired Skills You Will Bring:

Diligent about enforcing standards, procedures, and policies.

Excellent communication skills (including verbal as well as writing and drafting skills).

Advanced/multiple linguistic skills to manage relationships with local and international contractors.

Adept at building and maintaining strong relationships & able to manage time and prioritize work efficiently.

Minimum Clearance Required to Start:

Not Applicable / None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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