Training Administrator

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar QatarEnergy LNG Full time

QatarEnergy LNG is a unique global energy operator in terms of size, service and reliability. The Company operates 14 Liquefied Natural Gas (LNG) trains with a total annual production capacity of 77 million tonnes. This makes QatarEnergy LNG the largest LNG producer in the world.

Established in 1984, QatarEnergy LNG develops, produces, and markets hydrocarbons from the world's largest non-associated natural gas field. In addition to producing LNG, QatarEnergy LNG is also a leading exporter of natural gas, helium, condensate and associated products.

Today, QatarEnergy LNG continues to set the benchmark in the LNG industry as it safely and reliably supplies energy to customers all over the world.

Part A: Job Specification

Job Purpose

  • Coordinate the corporate training systems and training logistics. Monitor and maintain training records to meet corporate training objectives.

Reporting and Relationships

  • Reports to the Training Lead.
  • Direct reports: None.

Internal

  • Daily contacts with Learning and Development, Human Resources, Public Relations, Recruitment, and other departments as required.

External

  • Periodic contact with regional and international training institutions, associations, providers, consultancy firms, government organisations and educational institutions.

Job Context & Major Challenge(s)

  • Short deadlines and under time pressure to meet deliverables for difficult customers and stakeholders.
  • Operates within a well-structured environment with a clear reporting framework, which continues to develop in line with business requirements.

Financial Dimension

  • As defined for this job level in the Delegation of Authority and/or approved budget.

Generic Accountabilities - All Employees

Safety Health & Environment

  • Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

  • Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

  • Ensure all activities undertaken comply with anti-trust and competition laws and the Company firewall policies and procedures.

Key Job Accountabilities

  • Develop reports showing comparative information of potential external providers including their respective program or course content, methodology, quality, costs, and other necessary data to facilitate their evaluation, selection, and approval.
  • Develop external vendors' Contract Work Orders (CWO) or training contracts with the support of other Training and Education team members to ensure that established QatarEnergy LNG policies and procedures on procurement are strictly adhered to.
  • Coordinate and prepare the annual training catalogue/shareholders training/other training interventions in coordination with the T&E team members. Support the actual delivery of the training process/cycle including handling training registration, booking of venues, attendance of learners, follow-up of course attendance in LMS, providing utilization and no-show reports to management, and provision of other logistical support. Maintain the training centre and e-learning centre booking and provide the required support for all logistics about training venues.
  • Provide advice to all business areas across the company on structuring learning processes and training management development, utilizing training systems.
  • Support and review the training requests in the training systems/workflow and provide the required support including review required, registration process, and other logistical support, etc.

Key Job Accountabilities - II

  • Coordinate and administer the training systems and processes including the preparation of joining instructions, overseeing the processing of external vendors' invoice payment by the T&E members and submission of post-training documents required of attendees.
  • Support in the preparation of the budget estimates for non-technical training courses and the operation of the training centre and monitor training costs to maintain cost effectiveness of external & core and job generic skills in-house trainings. Assist in the preparation of the Training & Education accrual and variance analysis and any items related to invoices payment in coordination with T&E members.
  • Support and monitor the performance of T&E SAP, workflow systems, talent development plan and reporting framework for data integrity and quality assurance. Coordinate with IT for troubleshooting and systems capability enhancement.
  • Maintain training & education records database including training & talent development plan, compile and prepare reports as may be required by the Training and Education Management. Prepare and coordinate the evaluation of external training providers, internal facilitators, instructors including course materials. Prepare and submit such reports as required by L&D Management.
  • Assist in the development of training aids/Leadership development plans such as manuals and handbooks, which relate to training process/system. Coordinate all training logistics and manage the Training Library at HQ.

Part B: Person Specification - Minimum Requirement

  • Bachelor's degree in business administration, or human resources.

Knowledge and/or Experience

  • 5 years' experience in the field of human resources including 2 years spent in a learning and development environment.
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