Condition Monitoring Assistant

4 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar GETP Group Full time

Job Summary You will facilitate CEO's work using a high level of communication, organizational, business, administrative and secretarial skills. The job is of a diverse nature and therefore quick learning and flexibility are essential. You will work closely with the CEO to handle administrative, personal, business, and creative support in order to maximize the CEO's time available for executive-level duties. You will handle a wide variety of situations including project follow-up, business and personal communication on behalf of the CEO, time and schedule management, strategic and tactical prioritization, support and execution as directed as well as clerical and administrative functions of the office of the CEO across multiple time zones. Serve as the point of contact between CEO and employees.

Reporting Structure The Executive Assistant reports to the CEO.

Job Responsibilities

  • Manage professional and personal scheduling for CEO.
  • Manage CEO's calendar and arrange his appointments and meetings, prepare agendas, and coordinate with all relevant parties. Ensure that the CEO is well prepared for meetings.
  • Attend CEO's meetings as and when required, prepare meeting minutes and follow up on tasks and actions.
  • Update, maintain and prioritize the CEO's task lists.
  • Deputize for CEO: make decisions and delegate work to others in the CEO's absence as agreed with CEO.
  • Help run CEO's personal errands.
  • Manage communications between CEO, senior management and employees on all tasks and initiatives, liaising with internal and external executives on various projects and initiatives.
  • Collect and present departmental progress reports on projects and initiatives to the CEO. Analyze them and report variances to plans and escalate when they are not going to plan.
  • Check CEO's emails and respond to them when needed. Research information for replies to messages where appropriate, both internally and externally.
  • Effective management of own time tasks and in building efficient work relationships.
  • Screen and handle his phone calls and communications.
  • Maintain CEO's contacts.
  • Manage internal and external communication in a timely and in a solution-oriented approach.
  • Handle the role of Management Committee (MC) Secretary.
  • Assist the CEO in envisioning and developing new business cases.
  • Understand the company's vision and objectives and dedicate yourself to achieving them.
  • Keep abreast of company policies and procedures and help others understand and follow them.
  • Continuously focus on enhancing and developing processes and procedures for handling work.
  • Help document new business concepts and initiatives in presentable formats.
  • Carry out background research on various topics for the CEO and present reports and findings to stakeholders.
  • Help formulate business models and feasibility studies.
  • Come up with initiatives to improve overall work effectiveness and help develop procedures and systems to enhance work environment and general performance.
  • Support CEO in maintaining outstanding engagement levels with key clients and partners.
  • Maintain and protect company ethics with an extreme sense of commitment, confidentiality, and discretion.
  • Help CEO stay updated on project implementation statuses.
  • Assist CEO in initiating and carrying forward various organizational development activities and initiatives.
  • Draft, type, edit, format, proofread and assemble reports, documents and presentations.
  • Ensure staff adherence to standards and procedures and expedite workflows.
  • Perform administrative and office support, such as writing business letters, typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
  • Review internal documents prepared by staff before passing them to the CEO.

Educational Qualification Preferably a university degree in Business Administration. A Master's degree in Business Administration is a plus.

Previous Work Experience Worked as a CEO-level EA for at least 3-5 years, with overall experience of at least 7 years. Preferably at a company in an area similar to iHorizons.

Skills and Abilities

  • Excellent communication and presentation skills in Arabic and English, both verbally and written.
  • Punctuality and consistency.
  • Ability to handle multitasking effectively.
  • Ability to learn new concepts, skills, and processes quickly.
  • Maintain and develop advanced skills in MS Office and Teams. Preferably did training / certification in those areas.
  • Good time management skills, flexibility, be a team player, with a high sense of responsibility.
  • Be confident and capable when liaising with people at all levels.
  • Ability to act independently and have initiative.
  • Be proactive and meet deadlines efficiently.
  • Respond promptly to various work requirements. Well organized, assertive, proactive, focused, personable, pleasant, articulate and professional.

About iHorizons iHorizons is a leading provider of business solutions and technology services in the Arab World. Headquartered in Doha, Qatar, we work with prominent clients to support the implementation of their digital strategy. The ultimate outcomes are radically improved customer experiences and increased operational efficiencies. We are a forward-looking organization, always enhancing our methodologies and adopting new technologies so that we would serve our customers better and improve our position in the market. We have an outstanding culture, and we provide unique opportunities for career growth to all our staff.

#J-18808-Ljbffr

  • Condition Monitoring Assistant

    3 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Gulf Energy Technology and Projects Full time

    Job Specific Skills:Conversant with all aspects of safety with high voltage installations.IR Thermography: Shall have certification in Thermography Level-1 by an accredited institute.Shall have certification and undergone required training for their respective fields.Shall be aware of all safety aspects and risks.Shall have sound knowledge of various types...

  • Condition Monitor Engineer

    4 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Brunel Oil and Gas Services WLL is organizing a campaign in Indonesia in Q4 2023 for a major client in Qatar. We will be conducting face-to-face interviews with the shortlisted candidates who are available in Indonesia.Candidates who are in nearby countries (Singapore, China, Vietnam, Thailand) and are able to attend the campaign are welcome to apply. This...

  • Air Conditioning Specialist

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Mövenpick Hotels & Resorts Full time

    About Mövenpick Hotels & ResortsWe are a 4-star luxury hotel, ideal for business travelers. Our upscale property is located on the prominent Corniche Road, offering stunning views and a central location in Doha, Qatar.Job Description:We are seeking a skilled and detail-oriented Air Conditioning Specialist to join our team in Doha, Qatar. As an HVAC...

  • Lead of Condition Monitoring Expert

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Company OverviewBrunel Oil and Gas Services WLL is a leading organization in the oil and gas industry, specializing in asset surveillance services. We are committed to delivering high-quality services to our clients.

  • Condition Monitoring Technical Lead

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Salary DetailsThe salary package for this position includes a monthly rate in QAR, plus standard allowances and benefits. The specific details of the compensation package will be discussed during the interview process.

  • Environmental Monitoring Specialist

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar British American Tobacco Full time

    About the RoleWe are seeking a highly skilled Environmental Monitoring Specialist to join our team at British American Tobacco. In this role, you will conduct field sampling for various environments, including groundwater, wastewater, seawater, soil, source emissions, fugitive emissions, ambient air, and indoor air quality.You will adhere to environmental...

  • Air Conditioning Technician

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Mövenpick Hotels & Resorts Full time

    Company OverviewMövenpick Hotels & Resorts, a renowned luxury hotel chain, is seeking an experienced AC Technician to join their team in Doha, Qatar.The successful candidate will be responsible for installing, maintaining, and repairing various air conditioning systems to ensure optimal performance and customer satisfaction in our challenging desert...

  • Monitoring and Evaluation

    3 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar United Nations Full time

    The United Nations {UN} Multi-sectoral seeks for a Monitoring and Evaluation Manager (M&E Manager) for our recent multi-millions regional projects. The M&E Manager will report directly to the Program Director and will work closely with the M&E Director and team. The M&E Manager will provide oversight to coordinate the monitoring of the program/project and...

  • Environmental Monitoring Specialist

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Redlink Trading and Contracting Full time

    Job OverviewWe are seeking a skilled Environmental Monitoring Specialist to join our team at Redlink Trading and Contracting.The successful candidate will be responsible for conducting field sampling for various environments, including groundwater, wastewater, seawater, soil, source emissions, fugitive emissions, ambient air, and indoor air quality.In this...

  • Fraud Monitoring Analysts

    3 days ago

    Doha, Baladīyat ad Dawḩah, Qatar VAM Systems Full time

    We are currently looking Fraud Monitoring Analysts for our Qatar operations with the following terms & conditions.Required Experience: Min. 3 years of experience in fraud monitoring customer verification call center compliance roles. Practical knowledge of digital fraud threats (e.g. phishing account take over social engineering mule accounts). Prior...

  • Fraud Monitoring Analysts

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar VAM Systems Full time

    Job DescriptionWe are currently looking for Fraud Monitoring Analysts for our Qatar operations with the following terms & conditions.Required Experience :Min. 3 years of experience in fraud monitoring, customer verification, call center, compliance roles.Practical knowledge of digital fraud threats (e.g., phishing, account takeover, social engineering, mule...

  • Dental Assistant Specialist

    6 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Findfolks Full time

    We are looking for a dedicated and caring Dental Assistant Specialist to join our team. In this role, you will be responsible for providing exceptional patient care and supporting clinical operations in our modern, well-equipped facilities.About the RoleYou will have the opportunity to work in multiple departments, including dental, pediatrics, dermatology,...

  • Fraud Monitoring Analysts

    3 days ago

    Doha, Baladīyat ad Dawḩah, Qatar VAM Systems Full time

    We are currently looking Fraud Monitoring Analysts for our Qatar operations with the following terms & conditions.Required Experience:Min. 3 years of experience in fraud monitoring customer verification call center compliance roles.Practical knowledge of digital fraud threats (e.g. phishing account take over social engineering mule accounts).Prior exposure...

  • Fraud Monitoring Analysts

    4 days ago

    Doha, Baladīyat ad Dawḩah, Qatar VAM Systems Full time

    Job DescriptionWe are currently looking for Fraud Monitoring Analysts for our Qatar operations with the following terms & conditions.Required Experience :Min. 3 years of experience in fraud monitoring, customer verification, call center, compliance roles.Practical knowledge of digital fraud threats (e.g., phishing, account takeover, social engineering, mule...

  • Research Assistant in IoT and AI for Livestock Monitoring and Management

    4 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Polytechnicpositions Full time

    Research Assistant in IoT and AI for Livestock Monitoring and ManagementUniversity of DohaQatarID 2024-3874Category: AcademicPosition Type: TemporaryExpected Start Date: 1/1/2025The Applied Research, Innovation and Economic Development Directorate of UDST invites applications for the position of Research Assistant- IoT and AI to work on project Q-Cattle, an...

  • Project Installation Engineer Air Conditioning

    3 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Job Requisition ID: 157136Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than...

  • Livestock Monitoring Engineer

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar University of Doha for Science and Technology UDST Full time

    Job SummaryWe are looking for a talented Research Assistant- IoT and AI for Livestock Monitoring and Management to join our team at UDST. The ideal candidate will have expertise in developing and integrating IoT-based sensor systems and AI-driven predictive models.Main Duties and Responsibilities:Design, implement, and test comprehensive dashboards for...

  • Research Assistant- IoT and AI for Livestock Monitoring and Management

    4 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar University of Doha for Science and Technology UDST Full time

    OverviewUniversity of Doha for Science and Technology (UDST) was officially established by the Emiri Decision No13 of 2022, and it is the first national university specializing in academic applied, technical, and professional education in the State of Qatar. UDST has over 70 bachelor's and master's degree programs, diplomas, and certificates. The university...

  • Physical Therapy Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar International SOS Government Medical Services Full time

    International SOS Government Medical Services delivers customized medical and security risk management solutions to enable our clients to operate safely and effectively in challenging environments.About the RoleThe Physical Therapy Technician will be a key member of our interdisciplinary team, providing patient-centered care and assisting in the recovery and...

  • Air Conditioning Expert

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Job SummaryWe are looking for a highly skilled HVAC Specialist to join our team as a Mechanical Engineer Leader. The successful candidate will be responsible for leading the HVAC engineering team and ensuring that all projects are completed on time, within budget, and to the highest standard.Key ResponsibilitiesCoordinate and issue project response to...