Legal Assistant

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Sidra Medicine Full time

JOB SUMMARY:

The Legal Assistant provides essential legal support to the Legal Services Department assisting in research, documentation, contract management, and administrative tasks. The role requires attention to detail, effective communication with internal and external stakeholders while maintaining strict confidentiality at all times.

KEY ROLE ACCOUNTABILITIES:

  1. Assists in conducting legal research and prepare reports, documentations, meeting minutes under the supervision of the Legal Counsel.
  2. Drafts and reviews standard templates and agreements under supervision of Legal Counsel.
  3. Drafts and reviews letters in both Arabic and English.
  4. Assists in the development of templates and standard legal forms for use by the Legal Services.
  5. Participates in contract negotiation alongside the Legal Counsel.
  6. Supports the review and draft of standard agreements in compliance with the established guidelines and policy.
  7. Coordinates with internal departments to gather necessary documents and information for legal matters.
  8. Advises internal stakeholders on contract approval processes and signature processes.
  9. Assists with contract execution including printing, obtaining authorized signatories and tracking approval processes.
  10. Maintains the document library and contract management system, ensuring proper storage and retrieval of legal documents.
  11. Assists in monitoring and track legal matters and projects ensuring timely response and completion.
  12. Provides administrative support, including document formatting, proofreading, scheduling meetings and preparing legal correspondence.
  13. Supports training initiatives by Legal Services.
  14. Assists in managing litigation and dispute resolution processes, supporting Legal Counsel with case preparation.
  15. Manages the legal operations including but not limited to the departmental portal, legal risk register and its mitigation.
  16. Checks and communicates Qatar's Official Gazette for any laws or regulations that is relevant to Sidra's operations.
  17. Reviews and organizes legal pleadings, submissions, court filings, and case documentation to ensure accuracy and completeness.
  18. Conducts legal research on case law, precedents, and regulations relevant to disputes and claims.
  19. Coordinates with external counsel, regulatory authorities, and internal stakeholders on active litigation matters.
  20. Assists in tracking litigation deadlines and procedural requirements, ensuring timely submission of responses and legal documentation.
  21. Maintains case records and dispute resolution files in the legal document management system.
  22. Manages calendars and schedules meetings, hearings, and filing deadlines.
  23. Works effectively within the Legal Services team, demonstrating collegiality and professionalism.
  24. Adheres to Sidra's Confidentiality Policies, Code of Conduct and Conflict of Interest policy.
  25. Adheres to and promotes Sidra's Values.

QUALIFICATIONS, EXPERIENCE AND SKILLS:

ESSENTIAL:

  • Education: Bachelor of Laws degree, or a non-law degree with a Paralegal qualification (i.e. from ABA approved institution, Chartered Institute of Legal Executives or equivalent).
  • Experience: 2+ years' legal experience in in-house or private practice corporate environment.
  • Certification and Licensure: Licensed in Civil or Common law jurisdiction.
  • Professional Membership: Law Society, Bar Association, GILEX, or equivalent.
  • Job Specific Skills and Abilities: Written and spoken Arabic, demonstrates an ability to communicate with colleagues at all levels, strong work ethic, takes pride in their work and is comfortable working in a fast-paced environment dealing with a variety of work, possesses a desire to develop and succeed, a positive, enthusiastic and proactive approach, excellent analytical skills and a high level of attention to detail, discreet with respect to the confidential environment and calm under pressure, organized and disciplined, strong interpersonal and communication skills, proficiency with Microsoft Office suite, fluency in written and spoken English.
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