Logistics Coordinator
3 weeks ago
JobDescription:
We are currently seeking adynamic and detailoriented Logistics Coordinator to join our team.The ideal candidate will play a pivotal role in connecting alldepartments and facilitating seamless coordination oflogisticsrelated activities for our equestrianevents.
Responsibilities:
1.Centralized Coordination:
Serve as thecentral point of contact for all logisticsrelated inquiries andcoordination liaising between various departments includingoperations marketing finance and externalstakeholders.
Facilitate effective communicationand collaboration among departments to ensure alignment oflogistical activities with overall event objectives andtimelines.
2. Visa and TravelAssistance:
Assist event participantsofficials and staff with visa applications and travel arrangementsproviding guidance on visa requirements documentation andprocessing procedures.
Coordinate with relevantauthorities embassies and travel agencies to expedite visaprocessing and ensure smooth travel logistics for internationalattendees.
3. DocumentManagement:
Receive and organizeincoming documents including contracts agreements and permits anddistribute them to the appropriate departments in a timelymanner.
Maintain accurate records anddocumentation both electronic and hard copy to facilitate easyretrieval and reference for all concernedparties.
4. LogisticalSupport:
Provide logistical supportfor event planning and coordination activities including venuelogistics transportation accommodation and equipmentrequirements.
Coordinate with vendors suppliersand service providers to secure necessary logistics support andnegotiate favorable terms andpricing.
5. Inventory Management andProcurement:
Manage inventory of eventsupplies materials and equipment and oversee procurement activitiesto ensure adequate stock levels and timelyreplenishment.
Source and procure necessarylogistics resources including rental equipment temporary structuresand consumables while adhering to budgetaryguidelines.
Qualifications:
Proven experience in logistics coordination or event managementwith a strong understanding of logistical principles andpractices.
Excellent organizational andproblemsolving skills with the ability to prioritize tasks andmanage multiple projects simultaneously in a fastpacedenvironment.
Strong attention to detail andaccuracy in logistical planning execution anddocumentation.
Proficiency in using logisticsmanagement software and tools as well as Microsoft OfficeSuite.
Excellent communication and interpersonalskills with the ability to build and maintain positiverelationships with stakeholders at all levels.
Flexibility to work irregular hours including evenings and weekendsas required during event periods.
Knowledge ofequestrian sports and events is desirable but notmandatory.
Job Type:Fulltime
ApplicationQuestion(s):
- SalaryExpectations
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