Corporate Procurement Officer

2 months ago

Doha, Qatar Talent Pal Full time

JobSummary andPurpose

Ensurethat procurement and contracting activities (tactical andtransactional) for acquisition of thirdparty Corporate servicesspares consumable are conducted in a fair and transparent mannerand in accordance with the Company policies and procedures.Effectively manage Corporate expenditure on third party servicesspares and consumables to improve overall performance (SupplierPerformance Management) in terms of cost and value added to theCompany.

Accountabilities

Key Accountabilities:

OperationalManagement:
1. Undertake front to end Corporatecontracting activities involving all of the required activitiessuch as but not limited to Strategy development; Prequalificationexercise; preparation and issue of Request for proposal (RFP)Invitation to Tender (ITT); tender evaluation and clarificationincluding clarification meetings; negotiation; contract preparationand award; postaward monitoring and administration; and finallyperformance management process for all assigned Corporate contracts.
2. Generate and manage all entries in SAP to ensurethat all transactions commitments and expenditures are dulycaptured and tracked.
3. Support internal stakeholders onselection of appropriate Corporate contracting strategies andcontract forms including remuneration method.
4. Adviseinternal stakeholders on appropriate contracting strategiescontract forms risk vs. incentive and total cost models based oncontract arrangement requirements and select the appropriateremuneration methods.
5. Select the standard contractmodel and where applicable prepare special terms and conditions inconsultation with the Legal Finance and other division/departmentsas may be required to protect the interest of the Company andmitigates risk.
6. Interpret the contractual arrangementand obligations and support the contract holders in discussionsrelated to variations disputes or claims highlighting commercialand contractual issues.
7. Prepare the complete sourcingprogram and timelines for the assigned contract strategies includedin Contract Plan based on the priority of each activity and executeaccordingly following obtaining of business approval in accordancewith the Company policies and procedures.
8. Assist indiscussing and resolving any contractual performance relatedconcerns with the company vendors.
9. Optimize existingCorporate contracts in term of efficiency cost and value whichshall directly have an impact on Corporate spend in coordinationwith Nakilat and the Joint Venture companies ifapplicable.
10. Identify opportunities for synergiesconsolidations and standardization engaging JVs and leverage sizeand scale and execute accordingly to realize value throughstrategic contract and cost management solutions for respectivepanel of Corporate categories.
11. Establish regular KPIsand Supplier scorecard for respective categories consideringprevious experience lesson learned with focus on continuousimprovement.
12. Optimize Corporate Supplier Databasebased on research conducted internal/externalsourcing.

Relationship Management:
13.Negotiate and administer various types of contractual commitmentsso that approvals extensions modifications and amendmentssupplemental funding requests notifications close outs and otheractions are handledpromptly.

Accountabilities2

14. Liaisewith relevant internal stakeholders and subject matter experts inother functions (Finance Legal SHEQ etc.) on matters related tocontracts.

Management of Contracts:
15.Assist in application facilitation and implementation of SupplierPerformance Management agenda and processes.
16.Contribute to the effective management of contracts and deliveroutcomes in line with contracts objectives and businessrequirements.
17. Assist in the development andmaintenance of contract management information documentationprocedures data and records.
18. Ensure that allcontractors with whom the company is entering into a contract meetall legal requirements and government regulations.
19.Prepare contract summaries and status reports in order to keep atrack of status of all contracts at different stages of progress onthese contracts through close out.
20. Assist contractholders in preparation of Tender Committee submissions withcommercial and contractual input.

GenericAccountabilities:

Quality Health Safety &Environment (QHSE):
21. Adhere to all relevant QHSEpolicies procedures instructions and controls so that NAKILATprovides a safe world class secure and environmentally responsibleservice to customers the public and its ownpeople.

Policies Systems Processes &Procedures:
22. Implement approved policies processes& procedures
23. Review and providerecommendations to enhance existing contract documents forms andtemplates.

Others:
24. Work with andsupport the immediate supervisor and internal stakeholders toexplore opportunities to maximize the value for money
25.Ensure compliance with relevant government regulations.
26. Assist in the timely distribution of reports to key internalstakeholders.
27. Perform any other duties as directed bythe immediatesupervisor.

Accountabilities3Accountabilities4CompetenciesAchievement Oriented Intermediate BusinessSystems Knowledge Practitioner Collaboration & Team Work Intermediate Contract & Procurement ManagementPractitioner Customer CentricityIntermediate Empower & NurtureTalent Intermediate InteractiveCommunication Intermediate MaterialsManagement Practitioner Supply Chain RiskManagement Specialist CommercialNegotiation Specialist Solution OrientedIntermediate Logistics ManagementPractitioner Drive Vision Advanced Supply Chain Strategy Planning Practitioner Total Quality Management SpecialistKey ResultAreas
  • Implementall Corporate contract related activities from prequalification toperformance management and close out.
  • Ensurecompliance with Company policy and procedures and Governmentregulations
  • Liaise with and advise the internalstakeholders in adopting appropriate contractingstrategy
  • Ensure delivery of the assignedcontracts within the agreedtimelines
Interactions and WorkingRelationsInternal :
  • Frequentinteractions with relevant stakeholders for planning ofrequirements and executing contractingstrategies.
  • Legal Insurance Tax Finance SHEQand etc. to obtain expert advice on contracts relatedmatters
  • Department Managers to seek approvalfor awarding contracts as per TOFA
External :
  • Otherorganizations during commercial and contractual activities as wellas tendering process
  • Build and maintainrelations withcontractors
FinancialAuthorities

AsperTOFA

Qualifications Experience and JobSkillsQualifications:
  • Bachelorsdegree in Business Administration Engineering or an equivalentqualification
  • Specialized business courses onContracts Procurement Supply Chain Management Contract Terms& Conditions Negotiation Strategies and SupplierPerformance Management are recommended
Experience:
  • 3 to 6years of experience in contracts field including preparation oftenders evaluation clarification negotiation formulating contractdocuments administration of contractsetc.
  • Experience in handling contracts forvarious disciplines including but not limited to Corporate BusinessIT & Communications Facilities maintenance and managementdisciplines within Oil & Gas / Marine and Petrochemicalindustries is desirable
Job SpecificSkills:
  • Knowledge ofstandard forms of contract contracts law and industry bestpractices on sourcing and contractmanagement.
  • Proactivity.
  • Abilityto analyze and develop compelling business cases and present thesame at senior management level.
  • Strongunderstanding of procurement principles and endtoend supply chainmanagement practices and processes.
  • Workingknowledge of SAP or similar ERP / Contract ManagementSystems.
CorporateProcurement OfficerDepartment: SupplyCity: 1101


Job Segment: PreSales RFP Procurement LogisticsSupply Chain SalesOperations

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