Senior Administrator

3 weeks ago


Doha, Qatar PEOPLE DYNAMICS Full time
Job Description

● Liaise with Senior Manager &Commercial VP as required to take receipt of tenderdocumentation.

● Review and acknowledge ITTdocumentation, distribute to relevant section and holdstrategy/kick off Meeting.

● Liaise with allconcerned stakeholders to set up and maintain a tender folder(electronic and hard copy) utilizing standard contents list fromreceipt to execution

● Compile and manage all preand post tender Client clarifications in relation to the tendersubmission with the assistance of all concernedstakeholders.

● Collate, review, distribute andmanage ITT’s and negotiate the best commercial value withlowest risk for inclusion in the tender submission includinginterfacing with other departments to developscopes

● Oversees all aspects of proposalpreparation, ensuring quality, compelling bids are submitted in atimely manner.

● Review all customer requirementsto ensure that they are met in the proposal and collaborate with awide variety of involved parties to include all necessaryinformation within the proposals.

● Compile andmanage all pricing documentation and any other associateddocumentation required in line with the tenderingprocess

● Liaise with other departments to ensureall documentation required is contained within the tendersubmission

● Negotiate with potential and currentclients on behalf of their company in order to secure deals andimplement pricing agreements between vendor andcustomer.

● Assist with bid pricing and submitpricing suggestions for review and approval.

●Highlight any major commercial, contractual or financial risks orissues relating to the tender submission with the relevantpersonnel to ensure optimum solution

● Compileand manage all commercial and contractual qualifications for thetender submission and review all technicalqualifications

● Ensure tenders are welldocumented in a timely manner with appropriate level of detail,including full and accurate costs.

● Assist themanagement team with historical data for the pricing strategy ofthe tender

● Attend and participate in Clientnegotiation meetings as/if required and prepare and distributeminutes accordingly.

● Review, execute anddistribute all contractual documentation as required includingobtaining all necessary approvals in line with the authorizationmatrix

● Assist with facilitating any projectbonds, guarantees and insurances required by maincontract

● Ensure proper handover of all relevantcommercial and contractual documents betweendepartments

● Provide all commercial andcontractual advice to the Tendering Team

● Ensureproper handover of all tender documents between from Tendering toOperations project team in the event of ContractAward

● Highlighting any major commercial orcontractual risks or issues to the relevant Commercial/ProjectManagers and work with them to ensure optimumsolution

● Collect and archive documentationregarding the offer/order and records assumptions and decisionstaken during the development process

● Createstandard process and tools to develop reuse solutions to improveproductivity within team.

● Perform otherjob-related duties as assigned


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