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Consultant Anaesthesia
4 weeks ago
We are looking for a dynamic and energetic administration assistant that is able to work independently.
Job Description
Answer and direct phone calls in a polite and friendly manner
Welcome visitors in a warm and friendly manner, and answer any questions visitors have
Maintain reception area and all common areas in a clean and tidy manner at all times
Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
Keep detailed and accurate records of visitor requests and of calls received
Excellent time management skills and the ability to work under pressure to meet deadlines
Ability to work independently
Ability to multi-task with accuracy
Maintain the general office filing system
Liaising with clients
Data processing
Computer literate on MS Office, must have advanced knowledge of Excel - - Show strong written and verbal communication skills
Assist and provide administrative support
Filing and data storage
Execute receptionist and general administrative duties
Requirements
Admin Assistant is primarily responsible for administrative support to the Product Manager dealing with the Lenovo Consumer Administration.
Capturing data in Excel spreadsheets as required for various rebates.
Track and monitor rebates on supplier rebate system.
Handling all verifications and cross checks to complete all rebate programme procedures timeously.
Capturing, verifying and submitting of claims to vendor as per 45 days from date of invoice.
Handling and raising of disputes on time to ensure that deadlines are met.
Assisting when Product Manager is away, provide back up support to both vendor and sales.
Attaining various reports to help track sell out vs items sold on rebates.
Responding to the queries from clients while the Product Manager is out of the office.
Assisting with administration on certain large accounts, both finance and logistics when and if necessary.
Assisting on administration when stock gets booked in when Product Manager is out of the office.
Providing back up to the Product Manager in sending product information to clients when necessary.
Keeping abreast with the latest technology and products by attending all scheduled vendor
Computer literate, competent in MS Outlook and MS Excel.
Certificate in Excel basic and intermediate.
2 to 3 years experience in an IT related administrative and excel [URL Removed] and Competencies:
Excellent administrative skills.
Excellent communication and listening skills.
Contribution to team success.
Ability to work under pressure.
Ability to follow up and follow through to completion of tasks.
Planning, organising and time management to ensure work is completed as per required deadlines.
Problem solving.
Data capturing in Excel Documents.
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