Billing Executive
1 week ago
Mindshare is an agency of GroupM, the world’s largest media investment company and is a part of WPP. In fact, we are responsible for one in every three ads you see globally.
At GroupM, our people are our strength, which is why fostering a culture of diversity and inclusion is important to us.
**Job Purpose**
To be responsible for keeping track of money owed by customers, preparing invoices and updating records.
**Key Responsibilities**
- Ensure all media, production and fee billing are raised on time for the clients.
- Prepare Unbilled Media report on a monthly basis.
- Review and own Aged Receivables on a monthly basis.
- Coordinate with business teams and partners to chase for overdue debts.
- Follow up on all billing queries in a timely manner.
**Tasks**
- Manage new client set up process
- coordinate with employees/client to ensure this is completed correctly
- Manage the process of raising invoices to clients to ensure we have as much as possible in the system before the month-end deadline.
- Check the data input in the accounting system to ensure the accuracy of the final bill
- Run unbilled media report weekly and manage client’s teams depending on volume, value, and queries
Run a weekly aged debtors report and format appropriately to allow the review of client’s debt by aging,
- Issue customer account statements periodically or whenever necessary
- Manage account balances to discover outstanding debts or other inconsistencies.
- Update accounting records with new payments, balances, customer information, etc.
- Prepare and upload cash journals on a daily basis and provide update debtor reports as requested.
- Answer questions and handle complaints from customers regarding bills
**Knowledge, skills & experience**
- 3 years minimum of experience in a similar position
- Ability to diagnose the problem & underlying causes
- Open mind to assess different options & solutions
- Good interpersonal skills and ability to communicate with finance and non-finance people. The client teams should be coming directly to you for any queries.
- Strong verbal & written communicator - in a collaborative manner
- Willingness & ability to involve others & use informal/virtual teams to complete tasks
- Self-motivated, flexible and high level of initiative. Takes ownership of issues and personal development.
- Awareness of own skills, weakness and strengths, and proactivity in developing other skills
- Ability to prioritize and complete tasks to deadlines
- Anticipate issues and take proactive action to avoid problems
- Understanding of SOx obligations, Accounting Standards, and Business Control Environments
- Good IT skills - in particular, excel
Attention to detail
- Ability to take instruction and provide follow up.
- Develop a sense of urgency and instill this in the teams
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