Office Administrator

4 days ago

Doha, Qatar Youffy Health Services Full time

We are seeking a highly organized and proactive Office Administrator to join our team and ensure the
individual with excellent communication skills and a strong ability to multitask. As the Office
Administrator, you will play a pivotal role in maintaining a productive and welcoming workspace for
employees and visitors alike.

**Key Responsibilities**:
**1. Administrative Support**:
Provide administrative support team members, including scheduling meetings, managing calendars, and
handling correspondence. Assist in the preparation and distribution of internal and external
communications.

**2. Office Operations**:
Oversee daily office operations, monitor front desk, including managing office & pantry supplies,
equipment, and maintenance. Ensure a clean and organized office environment, coordinating with
janitorial services as needed. Manage office vendors and service providers. Answer multi-line, direct

**3. Visitor Management**:
Greet and assist visitors, clients, and vendors, ensuring a positive and professional first impression.
Coordinate visitor access.

**4. Communication**:
Serve as a point of contact for internal and external inquiries, directing them to the appropriate team
members. Assist in drafting and editing documents, forms, presentations, and reports.

**5. Travel and Logistics**:
Coordinate travel arrangements, including flights, accommodations, and itineraries for employees.
Manage conference and event registrations, logistics, and materials.

**6. Data Management**:
Responsible for project quotations. invoicing, aging, signed contracts Maintain accurate and up-to-date
records, databases, and filing systems. Assist in compiling and analyzing data for reporting purposes.

**7. Meeting Coordination**:
Schedule and organize meetings, including booking conference room, arranging catering, and preparing
materials.

**8. HR Support**:
Assist in new employee onboarding, including preparing workspace, equipment, and necessary
documentation. Maintain employee records, update HR systems, and facilitate communication between
employees and HR.

**9. Finance**:
Responsible for invoices, expense reports, and reimbursements. Collaborate with the finance team to
track office budget and expenditures.

**Qualifications**:
Proven experience as an office administrator, administrative assistant, or similar role is a plus.
Proficient in Microsoft Office Suite and office management software.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Attention to detail and problem-solving skills.
Ability to handle confidential and sensitive information with discretion.
Familiarity with basic accounting principles is desirable.

**Benefits**:
Competitive salary and benefits package.
Professional development opportunities.
Collaborative and inclusive work environment.
Opportunity to contribute to the efficient functioning of the organization.
The rest of the details will be discussed upon final interview.

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