Financial Administrative Coordinator
2 weeks ago
**Company Description** Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description** Role Summary**:
Financial Administrative Coordinator with responsibility to coordinate with teams, GECs and PWA to ensure smooth and on time submission of Payments to Finance department
**Responsibilities**:
- Receiving and creating records for all payments submitted to the department via FCTS.
- Download payment submission from FCTS.
- Performing initial checks on the payments submission against the contractual payments
submission requirements.
- Check if Confirmation from Ministry of Labor is provided
- For 2020 & 2019 projects check if Subcontractor Payment Detail Report is included in the
submission. Save a copy to assigned folder and update the tracker.
- Update Subcontractor tracker for any Subcontractor payment submissions.
- Upload all payments documents in FCTS.
- Manage documents in Tempobox (upload / transfer - for approved/with comments)
- Approve payment submissions in PMWeb
- Coordination with the different parties in case of any requirement or comment, and follow up
with the different parties to maintain the payment processing duration as per the approved payment procedures.
- Update Payment tracker for any incoming, reviewed, returned with comments, approved and
submitted payments
- Check tempo box of ESD for any approved or comment sheets.
secretary) for their approval
- Preparing the Payment submission set to be sent to PWA finance department.
- Preparing and uploading all the memos, circulars and instructions related to the payments
management.
- Maintain a Correspondence tracker for incoming and outgoing letters.
- Upload letters
- Coordinate with Archive for missing payment submissions in FCTS
- Maintaining the Payments Lessons Learned database, used to enhance the different parties’
performance in terms of processing the payments in high quality and in timely manner. - Upload in FCTS reviewed memo and scanned payment documents.
- Provide information as required by Engineer, GEC, Contractors and/or ESD
- Upload memo and reviewed documents in SharePoint (if necessary)
- Return all supporting documents to Project Engineer
- Provide assistance in uploading the KPIs in FCTS and SharePoint
**Qualifications** Relationships**
- The Financial Administrative Coordinator works under the management of Road Projects
Engineering Support Section
- Works closely with the assigned line manager to ensure goals are met and to provide support
in submitting the payments on time.
**Additional Information**
**About AECOM**
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public
**Freedom to Grow in a World of Opportunity**
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together - your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potent
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