Associate Procurement Specialist
3 weeks ago
**Job Overview**:
The Spare parts Coordinator has developed proficiency in various Procurement processes or procedures through job-related training and considerable on-the-job experience. They may work as a lead, coordinating the work of others. The Spare parts Coordinator will be accountable to manage Project spares part.
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
**Key Tasks and Responsibilities**:
- Ensure the Spare Parts Data Package and information is complete and received from Suppliers to fulfil the COMPANY’s CMIMS requirements
- Ensure Spare Parts Data Information are forwarded to COMPANY through the agreed transmission channels
- Resolution of any queries or shortages in the Spare Parts Data Packages as identified by the COMPANY
- Ensure the Supplier fully understands the requirements of the Spare Parts Data Package
- Ensure that adequate and complete quotes from supplier have been received for complete coverage of spare parts, as may be required for the specific commodity
- Obtain electronic SPF-E package for two year operational spares from supplier and subsequent verification of data as per guidelines detailed in Spare Parts Management document
- Populate the requisite SPF-E data to CMIMS as per CMIMS Manual (CONTRACTOR module) for COMPANY review and acceptance
- Coordinate with COMPANY for the approval of SPF-E package for each commodity and ensure that all acceptable comments are incorporated by supplier
- Order, expedite and coordinate the receipt of Operational Spares into inventory prior to successful handover to COMPANY at SITE, in line with the procedure to be agreed
- Inform COMPANY is supplier is unable guarantee continuous supply of spare parts (same or of equal functionality) for a minimum of 25 years from the date of placing spare parts purchase order
- Maintaining a parent equipment Purchase Order and Spare Parts Data Package Tracking System and issue it on a monthly basis
**Essential Qualifications and Education**:
- Bachelor’s Degree in a related discipline
- 5-7 years of professional experience with a background in Procure to Pay and Shared Service Delivery model
- Be highly organized with high attention to detail
- Be able to maintain control while remaining flexible
- Understands the Unifi process
- Able to identify problem areas and escalate when appropriate
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