Senior Purchasing Officer

22 hours ago


Doha, Qatar PS Tech Full time

Doha, Qatar

**Reporting Relationships and Key Interactions**

**Reports to**
- Head of Purchasing

**Subordinates**
- Purchasing Officer

**Key Interactions**Customers and end-user departments within HMC
Peers within Materials Management Department
- Vendors
All External Agencies that HMC Provides supplies to Various HMC Committees

**Job Summary**

Supervise and execute daily purchasing activities within specialized commodity group (Medical, Medicine / Laboratory, Engineering, Or General), with the purpose of ensuring cost and time effective procurement of goods / services required by HMC and external customers

**Accountabilities**

**Common Responsibilities**
1. Assist in the development of the section overall strategy, business plan and budget
2. Assist in the development of the section policies and procedures and provide interpretation to staff.
3. Supervise and coordinate activities of staff
4. Prepare work schedules
5. Interpret job specifications and key responsibilities to direct subordinates and assign duties
6. Supervise the compliance with policies and procedures and ensure work exactness, completeness
7. Identify and recommend procedure change to improve efficiency of subordinates
8. Perform or assist subordinate in performing duties
9. Consolidate and report subordinates’ performance
10. Assist in implementing subordinates’ motivation plans to ensure achievement of work goals.
11. Assist in identifying staff training needs and attend and evaluate trainings
12. Assist in detecting and justifying the section need for new headcount
13. Report work problems or assist subordinates in solving such problems
14. Report breaches to personnel rules and regulations
15. Assist in the development of job descriptions
16. Identify challenges impacting the unit’s talent base and propose appropriate succession planning
17. Confer with peers to coordinate activities of individual unit
18. Assist in the preparation of performance reports

**Specific Responsibilities**

1. Supervise and prioritize the daily activities of purchasing officers ensuring that all purchasing activities are completed in a timely manner
2. Maintain good knowledge of goods / services within the specialized commodity group in order to provide sound advice to subordinates as well as customers
3. Supervise the implementation of schedules, task assignments, and allocation of man hours to ensure compliance with purchasing commitments
4. Supervise and process purchase requisitions and purchase orders for all goods / equipment / services within the specialized commodity group
5. Provide guidance to end-user departments and external customers and advise them on commodity specifications and purchasing activities
6. Ensure that the necessary approvals are provided in the system before the processing of purchase requests and orders
7. Ensure that purchasing data is inputted correctly into the system and data logs are maintained in an organized fashion for easy reference and retrieval
8. Ensure that a proper RFQ is carried out according to the value of a received purchasing request and relevant HMC policy, coordinating with the contracts & Suppliers management specialist for RFQs above QR 500.000
9. Supervise RFQ activities, attending meetings with suppliers and assist in conducting negotiations when necessary
10. Monitor purchase order activities, ensuring proper coordination with requester and suppliers, proper input and updates in the system, and that expeditors and following up on processed purchase order.
11. Ensure timely submittal of all PRs above QR500,000 to the Tender Committee.
12. Review RFIs and published tender documents to ensure they are compliant with prevailing policies and procedures.
13. Liaise with the Contracts and Suppliers Management Specialist for all contracts and vendor management activities
14. Conduct market research, product research and product evaluation, as needed, in order to make informed decisions on suitable suppliers
15. Maintain confidentiality of verbal and written information; handle purchase orders, pricing inquiries and quotations in an appropriate manner
16. Participate and attend meetings for various HMC Committees as requested (e.g. Infection Control, Quality Management, Finance, Budget committee, Value Analysis Committee, Etc.)
17. Brief the Purchasing Manager regularly on all activities within the department and escalate any issues that may adversely affect the operations of the department; preparing reports as required.
18. Collaborate with counterparts in the Inventory and Warehousing Departments to ensure the alignment of schedules and activities between departments
19. Maintain a safe working environment; notify the Purchasing Manager of any safety concerns.

**Job Requirement**

**Educational Qualifications & Certificates**:

- A Bachelor’s Degree

**Required Certification / Licensure**:

- **N/A**

**Experience**:

- 5 Years’ experience in purchasing related activities
Or
3 Years in Pur


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