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Secretary
3 weeks ago
Handling intake, scanning, verification, and storing documents.
- Filing and archiving relevant documentation.
- Retrieving files for other employees and customers when needed.
- Designing templates for documents, file types, and document databases.
- Checking and editing documents for accuracy and compliance.
- Controlling the flow of documents in and out of the department.
- Reporting errors or developments regarding document storage.
- Ensuring the secure destruction and disposal of sensitive documents.
- Updating and maintaining document management systems and physical records.
- Maintaining the security of confidential documents.
- Assisting employees with accessing documents through our document management system.
- Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients.
- Scanning through information to identify pertinent information.
- Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.
- Creating accurate spreadsheets.
- Entering and updating information into relevant databases.
- Ensuring data is backed up.
- Informing relevant parties regarding errors encountered.
- Storing hard copies of data in an organized manner to optimize retrieval.
- Handling additional duties from time to time.
- Printing and copying documents as needed.
**Requirements**:
- A Master's degree in Accounts/Finance or Administration.
- 2 years experience in document management, archive management, or records management.
- Knowledge of document management systems.
- Proficiency in document capturing systems.
- An excellent grasp of Microsoft Office programs.
- Top-class typing and report writing skills.
- Detail-focused document organizing abilities.
- Familiarity with the relevant regulations regarding document keeping and handling.
- Able to proactively manage database changes using software management systems.
- Time-oriented approach to handling queries and tasks
**Job Types**: Full-time, Permanent
Application Question(s):
- What is your salary expectation?
- Do you have a valid QID with NOC?
- If you selected how soon you can join?
**Education**:
- Master's (preferred)
**Experience**:
- Secretarial: 2 years (preferred)
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