Senior Reporting Coordinator
4 weeks ago
Category: Oil and Gas
Industry: Oil & Gas
City/Country: Doha, Qatar
Location: Doha
The job holder is responsible for all the reporting activities of the Major Projects at division level and project level all along the course of the projects.
**Responsibilities**:
- Preparation of Major Projects reports
- Monitoring of contractors reports for the various projects
- Authoring of Major Projects division documentation (procedures, memo etc)
- Authoring of official correspondence when required
- Support the projects tender activities
- Supporting in Risk and Opportunities Management process execution in MP Projects environment and work as a risk focal in an assigned Projects.
- Obtain a deep understanding of project activities to translate complex information into simple, polished, and engaging content
- Organize frequent planning, technical writing review meetings and lead, consolidate the actions for Planning and technical writing, reporting incorporation
Activities:
- Promote & comply with applicable safety instruction and other Company HSE procedures in all activities
- Carry out work in compliance with Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices
- Treat all information obtained during course of the work with confidentiality
- To define, update as necessary a suitable Report structure complying with the company and Project needs
- To prepare all Major Projects reports including weekly highlights for MANCOM, monthly dashboard and monthly petroleum operations report in a timely manner
- To follow up on reports structure presentation and submission from Contractors
- To author and update Major Projects documentation including procedures and Company Management System documentation
- Preparation in relation with the Planning Engineer, the set of KPI for MP dashboard and individual Project reporting
- Drafting the official communication under the control of the MP Vice President
- Drafting the memos and minutes to be issued by the Major Projects division
- Support projects team in the preparation, formatting, updating and tracking of tenders and contract documentation in a timely manner, take minutes and draft tender bulletin as required
- To provide support in actions related to project communication, ensuring consistency of presentations and managing information release in the intranet and outside TEPB organisation (requests from contractors, newspaper, etc..)
- To attend Major Projects weekly meeting and other meetings as requested
- To supervise the activities of the Reporting Coordinator, in charge of reporting activities, by informing, supporting and directing him in his role, responsibilities and objectives
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