Administrator

4 weeks ago

Doha, Qatar The Hamilton International School Full time

**Description**

**ISP Administrator Role Profile**

**Purpose of Role**

The school Administrator is responsible for overseeing all administrative management duties within the admin department and to support them on their day-to-day activities and provide high level administrative/ secretarial support. It is important for the Administrator to understand the structure of the organisation, and quickly familiarise themselves with all internal as well as external stakeholders as they will be a focal point for various projects carried out within the organisation.

**ISP Principles**

**Begin with our children and students. **Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

**Treat everyone with care and respect. **We look after one another, embrace similarities and differences and promote the well-being of self and others.

**Learn continuously. **Getting better is what drives us. We positively engage with personal and professional development and school improvement.

**ISP **Administrator Key Responsibilities**
- Orientation and induction for new Parents and Students
- Carries out specific projects and research
- Facilitates annual review and update of company Policies
- Prepares PR items to create and increase exposure on the social media and website
- Drafts, types and dispatches reports, articles, letters, Newsletters, agendas and minutes/records of meetings
- Checks all correspondences before sending for signature
- Devises/maintains office systems, including data management and filing
- Uses appropriate IT resources to aid presentations, conferences, Corporate visits
- Prepares letters presentations and Reports
- Manages office budgets
- Attends meetings with SLT
- Always observes a code of strictest confidentiality
- Undertakes other duties commensurate with the post to ensure the smooth operation of the responsibilities of the company’s function
- Streamlines processes, ensuring the team works as efficiently as possible
- Takes responsibility of all admin tasks and support admin team
- Monitors work requirements in the absence of the senior administrator
- Contributes to team effort by accomplishing tasks as needed

**Other duties and responsibilities**

Any other duties that may be required from time to time. These are typical work responsibilities, but responsibilities are not only limited to the mentioned ones. ISP ME reserves the right to add or change responsibilities by communicating in writing to the employee.

**Health and Safety**
- Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment
- Perform playground duties on time and with due diligence to safeguard Hamilton students
- Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
- Assist in implementing all policies and rules governing student life and conduct
- Ensure that, all the necessary health and safety rules and procedures are being followed
- Maintain an awareness of all the health and safety measures to be taken when in school

**Qualifications and Experience**
- Bachelor’s Degree in from an accredited institution
- Minimum 3 years’ work experience
- Exceptional written and oral communication skills
- Excellent word processing and IT skills, including knowledge of a range of software packages
- The ability to work under pressure and to tight deadlines
- Good time management skills
- The ability to research, digest, analyse and present material clearly and concisely
- Sales and Marketing
- The ability to work on your own initiative
- Honesty and reliability
- Attention to detail
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadline
- Discretion and an understanding of confidentiality issues
- Excellent communication and people skills at all levels
- Ability to coordinate and collate data
- Health and Safety Awareness
- Energetic and enthusiastic
- A dynamic, positive approach to deliver the school’s vision
- Self-motivation and ability to take initiatives
- Demonstrate an understanding of & commitment to our best practice model
- Good knowledge and information of school operations
- Ability to establish and maintain effective working relationships with staff
- Presentation skills with the ability to present information in a concise and professional manner
- Organization skills: well organized and able to prioritize tasks and workload
- Customer service
- Critical thinking
- Ability to negotiate, persuade and motivate others
- Willing attitude to be a part of the school team
- Str

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