Administration Supervisor

2 days ago

Doha, Qatar SINOPEC Corporation Hongkong International Limited Full time

**Job Summary**:
The Administration Supervisor is responsible for overseeing daily office operations and ensuring a smooth and efficient work environment. This role requires a highly organized and detail-oriented individual with excellent communication skills and a commitment to maintaining high standards of administrative support across the team. The Administration Supervisor will manage administrative staff, coordinate office processes, and support various departments as needed.

**Key Responsibilities**:
**Office Management**:

- Oversee the daily operations of the office, including maintenance, and organization.
- Ensure adequate supply levels of office supplies and manage inventory, ordering, and budget tracking.
- Coordinate with vendors, suppliers, and service providers to maintain office functionality.

**Process Improvement**:

- Identify and implement improvements in administrative processes for better efficiency and effectiveness.
- Develop and update office policies, procedures, and protocols.
- Coordinate and streamline communication between departments for smooth workflow.

**Financial Administration**:

- Assist with budget preparation and monitor departmental expenses to ensure alignment with company guidelines.

**Compliance and Documentation**:

- Ensure all administrative operations are compliant with company policies, regulatory requirements, and health and safety guidelines.
- Maintain and update records, documents, and files for easy access and reference.

**Support to Management**:

- Provide administrative support to management, including scheduling meetings, preparing reports, and handling confidential information.
- Coordinate travel arrangements, meetings, and company events as needed.

**Requirements**:
**Education**: Bachelor’s degree in Business Administration, or a related field.

**Experience**: 3-5 years of experience in office administration or supervisory roles.

**Language**: Proficient or above in both Chinese and English is a must.

**Skills**:

- Strong leadership and team management abilities.
- Excellent communication, organizational, and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Knowledge of office equipment, operations, and administrative processes.

**Attributes**:

- Detail-oriented with the ability to multitask and prioritize effectively.
- Ability to handle sensitive information with discretion and professionalism.

Pay: From QAR12,000.00 per month

**Language**:

- Mandarin Chinese (required)

Application Deadline: 31/12/2024

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