Manager Facilities

2 weeks ago

Doha, Qatar Qatar Airways Full time

About the role

The role would be responsible for the planning, implementation and management of maintenance plans to assure smooth day to day operations of all QR residential facilities, ensure least failures in service related issues with maximum utilization of available resources.

Operational
- Constantly review the operation of facilities and systems with a view to minimize unplanned downtime, anticipate and solve problems in a timely manner and identify opportunities for continuous improvement.
- Assist in monitoring the proper implementation of the Facilities Management contractual operational deliverable/ obligations to ensure added value and increased productivity while maintaining cost savings.
- Ensure that the Facilities comply with the state and federal regulation and constantly monitor to ensure compliance
- Plan and manage relevant standard operating procedures for all emergency situations
- Conduct regular site visit to the properties and carry out through inspection and prepare site inspection report of defects for corrective action
- Manage high level stakeholders and tenants on all matters related to Facilities Maintenance. These include but not limited to liaising and follow up with Landlord/ outsourced contractors to carry out necessary repairs and address deficiencies as per the contract
- Plan, organize, direct, coordinate and supervise functions and activities of departmental maintenance personnel and out sourced staff
- Tabulate and update all maintenance contracts, incidents reports and periodically update asset list/register
- Plan, schedule and organize new building take over in close liaison with the building landlords by conducting an extensive snagging of the premises, ensuring the snags are rectifies and the property meets the QR standards
- Ensure that the competency standards for those who work on business or safety critical assets are clearly established and recorded on work plans
- Successfully manage multiple priorities in a fast-paced, continually changing facility environment
- Initiate and carry out projects that improve facility efficiency and/or reduce operating costs
- Monitor the use and inventory of spare parts, maintenance supplies and equipment and initiates reordering process
- Perform other department duties related to his / her position as directed by the Head of the Department.

Strategy Formulation
- Participate in setting objectives, plan development and performance review of facility operations.
- Initiate, implement and manage the maintenance program based on best practices in the FM Industry with an emphasis on planning/ scheduling and preventive/ predictive maintenance

Purchasing
- Prepare documents for Procurement & Contracts with regards to purchase of routine and non-routine items for contract with vendors employed to manage facilities maintenance.

Management & leadership
- Enhance organizational decision making with regards to facilities operations by establishing procedures to ensure quality information, documentation, knowledge and analysis related to facilities issues are effectively retained, organized, accessible and disseminated.
- Track, analyze and improve key maintenance parameters such as asset utilization, maintenance cost, PM compliance, schedule compliance for improving facility operations and solving maintenance-related problems
- Manage the project process including: estimating cost, obtaining capital project request approvals, managing projects within established budgets and implementing projects within timelines
- Review project plans, designs and construction drawings for quality and consistency ensuring the same is confirmed to technical standards
- Implement and monitor preventive/ predictive maintenance program for the business unit
- Prepare annual budgets and deliver within the budget.
- Develop relationship with stakeholder groups to deliver the best possible results
- Manpower planning/ mentoring and coaching

Environmental Competencies
- Contribute towards Qatar Airways Group Environmental Objectives, targets, implementation and maintenance of the Environmental Management System.

Qualifications

About you

**Qualifications**:

- A bachelor’s degree from a recognized university in Hotel Management, Tourism & Hospitality or Real Estate or Health & Safety.
- Bachelor’s Degree in Technical discipline.
- Minimum 10 years of job related experience required.
- Relevant experience in a similar position and capacity in an FM environment.
- In depth knowledge of property management principles, procedures and standards, as applied to company facilities.
- Demonstrated ability to multi-task and prioritize
- Experience ideally in Hotel or Hospitality industry as Housekeeping Manager or above.

Job Specific Skills:

- Excellent ability to analyze and interpret the needs of staff customers and offer appropriate solutions within the ambit of laid down guidelines
- Strong interpersonal and communication skill and the ability to wor

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