Facilities Coordinator

2 weeks ago


Qatar Assiyana Full time

**Job Brief**:
We are looking for a **Facilities Coordinator** to join our maintenance department. The job holder will act as a **focal point/dispatcher**, ensuring efficient coordination of maintenance activities, monitoring team performance, allocating materials effectively, and aligning project spending with the budget. The role requires strong analytical and reporting skills to identify inefficiencies and provide data-driven insights to the direct manager. Additionally, the Facilities Coordinator will be responsible for submitting the team’s attendance report to the HR department at the end of each month. Experience with **QAFM system** is mandatory.

**Responsibilities**:

- Serve as the **primary point of contact** for coordinating maintenance activities and dispatching tasks efficiently.
- Utilize the **QAFM system** to track team performance, work progress, and material allocation.
- Monitor project expenses and ensure **alignment with budget** while maintaining cost control.
- Identify and report inefficiencies in operations, processes, or resource utilization to the direct manager for corrective action.
- Maintain accurate records and generate periodic reports on maintenance operations, workforce performance, and material usage.
- Ensure proper **allocation of resources**, including manpower and materials, for various maintenance tasks.
- Assist in streamlining workflows and optimizing the maintenance department’s operational efficiency.
- Submit **team attendance reports** to the HR department at the end of each month, ensuring accuracy and timeliness.
- Collaborate with different departments to ensure smooth communication and coordination of facility-related services.

**Job Requirements**:

- **Education**: Diploma or Bachelor’s degree in **Facilities Management, Engineering, Business Administration, or a related field**.
- **Experience**: Minimum **3-5 years** of experience in a **similar role within facility management**.
- **Technical Skills**: Hands-on experience with **QAFM system** for tracking maintenance operations, material management, and reporting.
- **Analytical Skills**: Strong ability to analyze data, identify inefficiencies, and generate reports for management review.
- **Reporting Skills**: Proficiency in generating detailed reports and presenting insights in a structured format.
- **IT Skills**: Proficient in MS Office (Excel, Word, PowerPoint); experience with **CMMS or other facility management software** is a plus.
- **Time Management**: Ability to handle multiple tasks simultaneously and prioritize work effectively.
- **Communication Skills**: Excellent verbal and written communication skills in English (Arabic is a plus).
- **Attention to Detail**: Strong focus on accuracy, especially in reporting, attendance submission, and resource allocation.

Application Question(s):

- Are you currently in Doha?
- Do you hold a valid QID?
- How many years of work experience do you have in a similar role?
- What is your current salary?
- What is your availability to join?



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