Senior Warehouse Assistant

2 weeks ago

Doha, Qatar International Organization for Migration Full time

Position Title**:Senior Warehouse Assistant**

Duty Station**:Doha, Qatar**

Classification**:G6**

Type of Appointment**:Fixed term, one year with possibility of extension**

Estimated Start Date**:As soon as possible**

Closing Date**:10 August 2023**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants._
- **Context**:_
- **Core Functions / Responsibilities**:_
- Monitor that all warehousing transactions are done in line to IOM internal guidelines and in close coordination with Warehouse Officer.
- Coordinate with Warehouse Officer for receiving, storing, packing, kitting, labelling and dispatch of goods from/to the warehouse.
- Coordinate with Warehouse Assistants to make sure all movement of goods are timely recorded.
- Coordinate with labour and follow-up that daily timesheets are updated.
- In coordination with the Warehouse Officer, plan and organize efficient and safe storing of goods at the warehouse, according to available space and requirements.
- Monitor that all goods are properly stored and timely registered into the warehouse inventory data base.
- Keep track of all financial aspects related to warehouse and is accountable for all stored goods.
- Maintain records of all transactions; keep an efficient filing system for stock records of all documents.
- Prepare daily and weekly progress report for warehousing activities.
- Coordinate and verify that Stock Receiving Reports are raised immediately & that stock cards / bin cards are updated immediately.
- Verify that all warehouse dispatches are supported by a fully approved Stock Withdrawal Forms, IOM Waybills and copies are kept on file.
- Monitor that all returned items are checked, received and recorded in a timely manner.
- Oversee and assist in the Mid-Year and Annual Physical Stock Counts
- At the request of the Line Manager or Head of Office, participate in staff development and training processes.
- Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times.
- Perform such other related duties as may be assigned.
- **Required Qualifications and Experience**_

**Education**
- University or Bachelor’s degree in Business Administration, Logistics, Management four years of relevant professional experience, or
- High School diploma with six years of relevant professional experience.

**Experience**
- Preferably have experience in logistics at IOM and/or another UN Agency and in particular warehousing and stock inventory management.

**Skills**
- Effectively applies specialized knowledge of logistics, asset and stock inventory management.
- Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM.
- Excellent level of computer literacy and good knowledge of SAP and/or Oracle is an advantage.

**Languages**

For all applicants, fluency in English is required (oral and written). Working knowledge of any UN Official language(s) and/or Arabic is an advantage.

**Notes**
- **Required Competencies**_

**Values**
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism:demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

**Core Competencies **- behavioural indicators _level 2_
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
- **Other**_
- **How to apply**:_
- **Posting period**:_

From 27.07.2023 to 10.08.2023

**Salary**: QAR17,000.00 - QAR20,100.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

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