Examination Officer

7 months ago

Doha, Qatar Ta'allum Full time

Liaising with a wide range of internal and external stakeholders, including students, parents, Heads of Departments, Heads of Years, teachers, reception staff, site staff, IT staff and awarding organizations
- Being aware of examination changes each academic year
- Managing invigilators. This includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis
- Updating examination-related policies
- Managing the examination entry process, including gathering information from teaching staff to ensure that students’ examination entries are made correctly and on time, making amendments/withdrawals etc.
- Liaising with the Senior Leadership Team and other relevant staff regarding examination entries, coursework, and assessment procedures and protocols, and ensuring the smooth running of the examination cycle at all key stages for both internal and external exams.
- Creating exams schedules for internal and external exams
- Downloading all relevant base data (exam boards) into SIMs Exams Management system
- Liaising with the Senior Leadership Team (Data & timetabling to discuss deadlines and other exam related issues
- Dealing with post results enquiries, processing and communicating this to departments and parents.
- All aspects of the conduct of both external and internal examinations as per examination board requirements and school policies and procedures.

Providing SLT with exams schedules, updating the school website and other systems
- The processing and issuing of examination results in line with examination board requirements and school policies and procedures
- The line management of all examination invigilators including their induction, training, timesheets, rotas etc.
- To keep up to date records and procedure for Ta’allum Group onsite inspection
- Establish and maintain good relationships with all students, parents, colleagues and other professionals
- Organize public and internal examinations including individual timetables for students, hall / room and invigilation requirements
- To co-ordinate invigilation for school and external examinations as required
- To ensure that examination papers and documentation are securely stored as per examination board requirements
- Ensure the school website is kept up to date with examination information
- Ensure safe storage and confidentiality of examination materials
- Ensure safe and secure distribution of examination scripts and coursework to relevant bodies
- To liaise with examination boards and relevant staff in relation to internal assessments, examination timetable clashes and special requirements for SEN students
- To liaise with and follow up with Heads/Coordinators/Leaders and relevant staff to ensure coursework, examination entries and other requests / changes are submitted within set deadlines
- To set up exam venues as per examination board requirements
- To co-ordinate the posting of coursework and examination papers
- To co-ordinate access arrangements with Administrator for all internal and external exams
- To co-ordinate exam certificates and arrange for them to reach students either in person or by posting
- To maintain and update information held on school database systems relating to assessment and examinations
- To provide instructions and /or assist teachers in relation to examination entries, internal assessments and assessment data requirements
- To set up and maintain archive files and historical data relating to assessment and examination results
- To input examination entries and results into school database systems as required
- To co-ordinate the collection, entry and extraction of data required to ensure statutory returns, which are relevant to the area, are completed accurately and within deadlines
- To provide training for staff relating to assessment and examination processes and protocols, and create instruction manuals to be used by staff
- To be available on results days in order to process and issue examination results to staff and students as per examination board requirements and school policies and procedures
- To ensure that data protection regulations are complied with and maintained
- To design user friendly reports to meet the needs of the school in relation to assessment and examinations
- To establish, in liaison with your Line Manager, contingency plans in case of emergencies including power cuts, adverse weather conditions, transport strikes
- To contribute to the evaluation and development of assessment and examinations within the school and make recommendations to your Line Manager and the Senior Leadership Team
- To report technical faults relating to the school database systems and equipment to the ICT Manager following school reporting procedures, and to track progress of resolutions
- To liaise with the Finance Dept on the payment of examination fees according to the school’s Fees policy
- To liaise with Staff to ensure that halls and rooms are a

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