Senior Contracting Officer

3 months ago

Doha, Qatar Talent Pal Full time

**Position Name: Senior Contracting Officer**

Project Duration: Permanent

Work Location: Ras Laffan

Experience: min 8 years in Oil and Gas experience

Ensure that all contracting activities associated with Corporate and Business functions are conducted in a fair and transparent manner for all parties involved and in full compliance with the policies and procedures of the organization.
As a senior Subject Matter Expert (SME) with deep functional expertise, the position focuses on improving the way the 3rd party services are managed in terms of value which accrues to the Organization, cost of the services and overall performance. Protect Company’s interests by reducing the Organization's exposure to various contractual and commercial risks during the contract management process.

**Key Responsibilities**:
Contract Management Activities:
1) Provide support to the Head of Contracts in all contract management activities in support of Corporate and Business functions such as but not limited to Strategy development; Pre-qualification exercise; preparation and issue of Request for Quotation (RFQ), Request for Proposal (RFP), Invitation to Tender (ITT); tender evaluation and clarification; commercial negotiation; contract preparation and award; post-award administration; and finally, performance monitoring and management processes.
2) Accountable for the development, execution, and management of front to end contracting and sourcing processes, formulation of the individual contracting strategies and tactics in support of Corporate and Business functions in accordance with the vision, policies, and values of the Company.
3) Ensure all contracting activities are undertaken in compliance with Company policies, procedures and guidelines and meet legislation and audit requirements to minimize any potential audit exceptions, partner claims or court actions.
4) Conduct contractual risks analysis and to mitigate the risks, draft appropriate contractual and commercial terms, and conditions, with support from functional departments to modify existing model contracts as and where applicable, to best serve and protect Company’s interests.
5) Contribute to the development of the Contracts Plan for the assigned spend areas and prepare a timeline for the entire contracting process ensuring that the relevant approvals from the internal business stakeholders are secured in accordance with Company’s TOFA.
6) Act as Contracts Section’s focal point for Corporate and Business functions and other dedicated internal customer groups, operating jointly with technical counterparts, to proactively facilitate effective relationships, contract planning and management.
7) Prepare tender evaluation plans, review tenders, participate in clarifications, conduct negotiations, and administer the award of contracts and contract amendments, and as applicable, debrief unsuccessful tenderers.
8) Lead discussions related to change in contracts, interpretation of contracts of various complexity and any contractual disputes or claims and negotiate the price and other relevant commercial and contractual terms with the service providers to obtain value for money.
10. Conduct and support commercial and contractual negotiations, including preparation of the business case and briefs for the management.
11) Document all contract activities as necessary and ensure compliance with contractual requirements.
12) Monitor commercial and financial performance and contract related activities of key contracts.

Accountabilities - 2

Explore New Opportunities:
13) Explore new opportunities along with internal stakeholders to support the contract optimization initiatives recommending and executing the appropriate contracting strategies to support Company’s objectives. The incumbent shall leverage volume and maximize the value for money that the Company is able to obtain through aggregation of demand, consolidation, removal of non-value adding activities, standardization and recommend appropriate contract and cost management solutions to meet the business requirements.

Tender Committee Submissions:
14) Coordinate and provide support to contract holders in developing Tender Committee submissions for Corporate and Business functions to obtain approval for the contract strategy, technical and commercial evaluations, award of the contract and any changes required thereof.

Stakeholder Management:
15) Liaise with relevant Qatar Shipyard Technology Solutions business units (Departments / Divisions) on matters related to contracts and coordinate with relevant stakeholders on financial and administrative matters that have an impact on contracts.
16) Measure the performance of the suppliers using the Supplier Performance Management Process to achieve an improvement in commercial and overall performance.
17) Work with a wide range of internal and external stakeholders to ensure that the supplier performance and contract management strategy is understood and that effectiv

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