Purchase Coordinator

4 days ago

Doha, Qatar AL BALADI HOLDING Full time

**Job Summary**:
The Purchase Coordinator is responsible for managing day-to-day purchasing activities, including sourcing suppliers, negotiating terms, placing orders, and ensuring that deliveries meet the company’s requirements. This role works closely with internal departments such as finance, operations, and production to ensure that procurement activities align with business goals and inventory needs.

**Key Responsibilities**:

- **Supplier Management**:

- Identify and evaluate potential suppliers.
- Build and maintain strong relationships with existing suppliers.
- Monitor supplier performance and address any issues related to quality or timeliness.
- **Procurement Process**:

- Review purchase requisitions and identify necessary goods and services.
- Obtain quotes from suppliers and compare prices, quality, and delivery terms.
- Prepare and issue purchase orders in line with company policies and procedures.
- Coordinate with suppliers to ensure timely delivery of materials.
- **Negotiation and Cost Control**:

- Negotiate terms and conditions with suppliers to obtain the best pricing and favorable delivery terms.
- Continuously seek opportunities to reduce costs without compromising quality.
- **Inventory Management**:

- Work with inventory and warehouse teams to monitor stock levels and reorder materials when necessary.
- Coordinate with production teams to ensure materials are available to meet production schedules.
- **Documentation and Record Keeping**:

- Maintain accurate records of purchases, deliveries, and supplier contracts.
- Prepare reports on purchasing activities, spend analysis, and savings opportunities.
- **Compliance and Risk Management**:

- Ensure all purchasing activities comply with company policies, legal requirements, and industry standards.
- Monitor market trends and assess risks related to supply chain disruptions.
- **Collaboration**:

- Work with various departments such as finance, operations, and logistics to ensure alignment on procurement needs and budgets.
- Collaborate with project managers and engineers to determine project-specific material requirements.

**Qualifications**:

- **Education**:

- Bachelor’s degree in business, supply chain management, or a related field (preferred but not always required).
- **Experience**:

- 2-3 years of experience in purchasing, procurement, or supply chain roles.
- Experience working with procurement software or ERP systems.
- **Skills and Competencies**:

- Strong negotiation and communication skills.
- Analytical mindset with attention to detail.
- Ability to multitask and manage time effectively.
- Strong organizational and problem-solving skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and procurement systems.

**Key Performance Indicators (KPIs)**:

- On-time delivery of goods and services.
- Cost savings achieved through negotiations.
- Supplier performance and reliability.
- Accuracy in purchase orders and timely processing.
- Compliance with procurement policies and procedures.

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