Senior Contracts Executive

2 weeks ago

Doha, Qatar Rotary Engineering Ltd Full time

**MAIN TASK**

1 To supervise the Contract Management Division

2 To review and provide contract advice and interpretation for all BUs whenever required

(A) CONTRACT MANAGEMENT

1 To provide support in all contract matters

2 To prepare a lookout list for distribution to project team and to conduct a training to project team at start of every new project to

highlight interim notice, eot process and its timeline of submission and all other necessary guidelines

3 To attend to project team's request to prepare correspondences regarding a) extension of time (EOT) & claim

b) notices c) contractual advise.

4 To analyse company's position on every case and discuss w/ project team and/or management whenever necessary

to finalise its strategy and approach

5 To provide contractual advise and interpretation when required (SG/TREL/TRELI)

6 To support BUs in highlighting critical requirement and any deviation in compliance with terms & conditions from pre-contract stage to project close-out

7 To assist BU/Dept in highlighting any deviation in the terms and conditions of contract

8 To provide support in all main contract matters (SG/THAI/SAUDI)

(B) DISPUTE

1 To study/investigate the dispute through discussions with internal parties, examination of project documents

(i.e. letter by BU, client correspondences/letters, schedule and all relevant contract documents.)

2 Give contractual advise and path-forward for dispute resolution or defend company from claims

3 Draft letters and/or correspondences to protect the company's interest

(C) CONTRACT REVIEW

1 To attend to tender contract review requests by BDD and project team

2 To study and review the tender documents (i.e. main contract, general terms & condition, annexes) and prepare a

Tender Lookout List to highlight any risk exposure

3 To reply to any tender clarification raised by client

4 To review and evaluate Rotary's partnership agreement to subcontractor including drafting of any agreement

5 Review and comment on tender analysis prepared by project stakeholders before it is presented to the client

6 To develop SOP guidelines and to provide guidance and trainings

7 Maintain a monitoring log for each request

8 To archive relevant documents from each request into the shared drives upon closure of the request

(D) TRAINING & ORIENTATION

1 To prepare training materials

2 To conduct training for BU's on contract management (guideline / improvement)

3 To oversee the orientation program of new staff(s) in the department

(E) ADMINISTRATIVE MANAGEMENT (DEPARTMENT)

1 Procurement Outlook - Prepare and develop the yearly presentation

2 Upkeep of IMS Forms / Procedures

3 To facilitate the yearly e-Vendor Code of Conduct Exercise

4 To facilitate the yearly Vendor Evaluation

5 CAPEX processing for department

Application Question(s):

- do you have contracts executive experience ?
- how many years of contracts executive experience do you have ?
- do you have procurement executive experience ?
- how many years of oil and gas industry experience

**Experience**:

- senior contracts executive: 3 years (preferred)

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